Agenda Item
Meeting Date:
9/20/2023 - 6:00 PM  
Category:
SCHOOL FACILITIES MANAGEMENT  
Type:
Action  
Subject:
15.5 Extension of Time to Four Capital Funded Contracts for "On-Call Professional Architectural and Engineering Services"  
District Goals:
 
Enclosure:
 
File Attachment:
CPL REQUEST FOR NON-COMPETITIVE CONTRACT.pdf
E&R REQUEST FOR NON-COMPETITIVE CONTRACT.pdf
KG&D REQUEST FOR NON-COMPETITIVE CONTRACT.pdf
MEMASI REQUEST FOR NON-COMPETITIVE CONTRACT.pdf
RES 15.15 FEB 26 2020 AWARD.pdf
RES 17.5 MAY 19 2021 AMEND 1 E&R.pdf
RES 15.3 MAR 16 2022 AMEND EXTEND 8 AE AND INCREASE 6 AE.pdf
RES 16.6 MAR 15 2023 AMEND -EXTEND 6 AE AND INCREASE F&D TO $3M.pdf
 
Rationale:
In accordance with the spirit of a professional service contract, an extension of time is required from time-to-time in order to complete long term, on-going capital projects in the various states of closeout, construction and design, the interruption of which would be a hardship on the District.

This resolution is to extend time on four (4) capital contracts for “On-Call Professional Architectural and Engineering Services” through March 17, 2024, while we engage in the new RFP (483) process.

Vendors & Contract Numbers
• Eisenbach & Ruhnke Engineering, PC - Contract 2020-0594
• Kaeyer, Garment + Davidson Architects, PC - Contract 2020-0630
• MEMASI Architects + Engineering - Contract 2020-0631
• CPL Architecture, Engineering, Planning - Contract 2020-0632
 
Funding:
CAPITAL BOND FUNDS ON A PROJECT BASIS.  
Resolution
Ladies and Gentlemen:

WHEREAS: By Resolution 15.15 dated February 26, 2020 the Board of Trustees awarded contracts to the above mentioned Architectural/Engineering firms in response to RFP404 “On-Call Architectural Services” for the School Facilities Department for $1 million each and a term of two years, renewable by mutual consent for one additional year, and

WHEREAS: In accordance with the spirit of a professional service contract, an extension of time is required from time-to-time in order to complete long term, on-going capital projects in the various states of closeout, construction and design, the interruption of which would be a hardship on the District, and

WHEREAS: This resolution is to extend time on four (4) capital contracts for “On-Call Professional Architectural and Engineering Services” through March 17, 2024, while we engage in the new RFP (483) process, and

NOW THEREFORE BE IT RESOLVED: That the Superintendent of Schools is hereby authorized to extend the contracts for Eisenbach & Ruhnke Engineering, PC - Contract 2020-0594, Kaeyer, Garment + Davidson Architects, PC - Contract 2020-0630, MEMASI Architects + Engineering - Contract 2020-0631 and CPL Architecture, Engineering, Planning - Contract 2020-0632 until March 17, 2024, with no increase in funding to the listed contracts for “On-Call Architectural and Engineering Services” for the School Facilities Department.
 
Approvals:
Recommended By:
Signed By:
Michael Pelliccio - Director of Facilities III
Signed By:  
Tom Collich - Purchasing Director
Signed By:  
Finance Department - Finance Reviewer
Signed By:  
Elizabeth Janocha - Deputy Commissioner
Signed By:  
John Liszewski - Commissioner
Signed By:  
Matthew Gallagher - Corporation Counsel
Signed By:  
Dr. Luis Rodriguez - Interim Superintendent of Schools
 
Vote Results:

Original Motion
Member Dr. John Castanaro Moved, Member Gail Burns seconded to approve the Original motion 'Ladies and Gentlemen:

WHEREAS: By Resolution 15.15 dated February 26, 2020 the Board of Trustees awarded contracts to the above mentioned Architectural/Engineering firms in response to RFP404 “On-Call Architectural Services” for the School Facilities Department for $1 million each and a term of two years, renewable by mutual consent for one additional year, and

WHEREAS: In accordance with the spirit of a professional service contract, an extension of time is required from time-to-time in order to complete long term, on-going capital projects in the various states of closeout, construction and design, the interruption of which would be a hardship on the District, and

WHEREAS: This resolution is to extend time on four (4) capital contracts for “On-Call Professional Architectural and Engineering Services” through March 17, 2024, while we engage in the new RFP (483) process, and

NOW THEREFORE BE IT RESOLVED: That the Superintendent of Schools is hereby authorized to extend the contracts for Eisenbach & Ruhnke Engineering, PC - Contract 2020-0594, Kaeyer, Garment + Davidson Architects, PC - Contract 2020-0630, MEMASI Architects + Engineering - Contract 2020-0631 and CPL Architecture, Engineering, Planning - Contract 2020-0632 until March 17, 2024, with no increase in funding to the listed contracts for “On-Call Architectural and Engineering Services” for the School Facilities Department.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 6 Nay: 0.
The motion Carried 6 - 0
   
Dr. Rosalba Corrado Del Vecchio     Yes
Rev. Steve Lopez     Yes
Dr. John Castanaro     Yes
Sheila Greenwald     Yes
Gail Burns     Yes
Lawrence Sykes     Yes