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Meeting Date:
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8/18/2021 - 6:30 PM
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Category:
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RESEARCH, EVALUATION & REPORTING
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Type:
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Action
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Subject:
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19.2 Educational Vistas, Inc. (STAFFTRAC) Renewal agreement for the 2021-2022 School Year
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District Goals:
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Goal 1 To educate all students for academic excellence.
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Enclosure
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File Attachment:
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Rationale:
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EDUCATIONAL VISTAS, INC (STAFFTRAC)-GML104B Sole Source
Term: JULY 1, 2021 – June 30, 2022
Amount: $22,634.50
Account Number – 450.5231.100000.2060.B2300 (General Funds)
SCOPE: The Yonkers Public Schools engage in a variety of activities associated with walk-throughs, observations and evaluations. In the interest of accuracy and efficiency, there is a need to automate the process used by building administrators to capture the information in walk-throughs and observations. Further, it is important to collect the information in data base files to support review, analysis and reporting of the information collected in walk-throughs, observations and evaluations. This vendor will provide software known as StaffTrac: StaffTrac system. The contract will also include custom form design for Annual Evaluations. Software from StaffTrac system will collect, store, summarize, report and extract walk-through and observation data. This system will impact how walk-throughs and observations are conducted and will improve accuracy of data collection as well as efficiency starting at the point of data collection when the observations and walk-throughs are conducted in a school building, continue through the process of managing complete/incomplete status reviews and extend through generating the files needed for in-district reviews and mandated state reporting. Analytic reports in the Software system represent additional capacity that will be available to both building as well as central office administrators. Also, Data Sync tool to auto add teachers, and courses to the system for Student Growth Score Calculations. The templates are fully customizable to match the data collection, walk-through, observation and evaluation needs of the District.
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Funding:
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ACCOUNT NUMBER:
450.5231.100000.2060. B2300 (General Funds)
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Resolution:
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WHEREAS the Yonkers Public Schools will conduct walk-throughs, observations and evaluations, recording and collecting information in each classroom, and in each building for the 2021-2022 school year, and
WHEREAS there is a need to capture, maintain, store, analyze, extract and report the information collected in walk-throughs and observations, and
WHEREAS the volume of work requires efficiency and the importance requires accuracy beyond that easily afforded by a paper-and-pencil collection process, and
WHEREAS the software from Media-X e-Walk systems will provide a customizable, flexible and secure software system to conduct walk-throughs and observations, collect and maintain the information gathered, summarize that information in reports and generate output files suitable for additional analyses as well as mandated state reporting, and
WHEREAS the District has evaluated past services from the vendor and has determined that Educational Vistas has performed in a satisfactory manner;
NOW THEREFORE BE IT RESOLVED that the Board of Education authorize the Superintendent of Schools to enter into contract with EDUCATIONAL VISTAS, INC (StaffTrac) at a cost not to exceed $22,634.50
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Approvals:
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Recommended By:
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Signed By:
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Dr. Rachel Cole - Executive Director
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Signed By:
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Dr. Fenix Arias - Manager of Administration
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Signed By:
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Tom Collich - Purchasing Director
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Signed By:
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Finance Department - Finance Reviewer
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Signed By:
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Elizabeth Janocha - Deputy Commissioner
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Signed By:
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John Liszewski - Commissioner
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Signed By:
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Matthew Gallagher - Corporation Counsel
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Signed By:
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Dr. Edwin M. Quezada - Superintendent of Schools
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Vote Results:
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| Original Motion | Member Gail Burns Moved, Member Kevin Cacace seconded to approve the Original motion 'WHEREAS the Yonkers Public Schools will conduct walk-throughs, observations and evaluations, recording and collecting information in each classroom, and in each building for the 2021-2022 school year, and
WHEREAS there is a need to capture, maintain, store, analyze, extract and report the information collected in walk-throughs and observations, and
WHEREAS the volume of work requires efficiency and the importance requires accuracy beyond that easily afforded by a paper-and-pencil collection process, and
WHEREAS the software from Media-X e-Walk systems will provide a customizable, flexible and secure software system to conduct walk-throughs and observations, collect and maintain the information gathered, summarize that information in reports and generate output files suitable for additional analyses as well as mandated state reporting, and
WHEREAS the District has evaluated past services from the vendor and has determined that Educational Vistas has performed in a satisfactory manner;
NOW THEREFORE BE IT RESOLVED that the Board of Education authorize the Superintendent of Schools to enter into contract with EDUCATIONAL VISTAS, INC (StaffTrac) at a cost not to exceed $22,634.50'. Upon a Roll-Call Vote being taken, the vote was: Aye: 6 Nay: 0. | | The motion Carried 6 - 0 | | | | | Kevin Cacace | Yes | | Andrea Brown | Yes | | Dr. Rosalba Corrado Del Vecchio | Yes | | Lakisha Collins-Bellamy | Yes | | Gail Burns | Yes | | Sheila Greenwald | Yes | |
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