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Meeting Date:
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3/15/2023 - 5:30 PM
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Category:
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SCHOOL FACILITIES MANAGEMENT
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Type:
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Action
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Subject:
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16.10 Change Order 1, CIP10929 “Cross Hill Academy Fire Restoration” to Milcon Construction Corp, for $17,757.86 and to reassign funding.
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District Goals:
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Enclosure
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File Attachment:
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Rationale:
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By Resolution 17.16 dated July 20, 2022 Contract 2023-293 CIP10929 “Cross Hill Academy Fire Restoration” was awarded to Milcon Construction Corp, for $676,400.00 for a term of 365 calendar days.
Change Order1 is required to increase the contract for additional work in the amount of $17,757.86 and reassign the contract contingency funding from an anticipated insurance claim settlement to local capital bond funds.
The YPS portion of the extra work included installation of two sets of condensate pumps at two air handler units, which was an unforeseen condition for $38,543.58. Two of these totaling $4,214.28 are being paid by Traveler’s Insurance.
A claim for the fire damage was made to Traveler’s Insurance. Normally, a contract contingency is funded by local capital bond funds (LCBF). However, in this case it was funded pending the settlement with Traveler’s.
Five of the six change order proposals totaling $42,757.86 were accepted by the District. Two of these totaling $4,214.28 are being paid by Traveler’s Insurance. The three remaining for $38,543.58 is to be paid from LCBF.
The contract contingency amount is $25,000.00 of which $4,214.28 is funded by the insurance claim and the remaining $20,785.72 is to be made up using LCBF. The total cost of the extra work is $42,757.86. This will be funded by the full contingency of $25,000 plus a $17,757.86 change order on the contract. A total of $38,543.58 LCBF is required to replace the unrealized insurance funding and cover the cost of the extra work not covered by insurance.
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Funding:
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B5534CP110929.B22C02.B2200A1620 $38,543.58 Local Capital Bonded Fund
B5534CP110929.XXXXXX.B2200A1620 <$20,785.72> Pending Travelers Insurance Claim
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Resolution:
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Ladies and Gentlemen:
WHEREAS: By Board Resolution 17.16 dated July 20, 2022, contract No. 2023-293 “Cross Hill Academy Fire Restoration” was awarded to Milcon Construction Corp, for $676,400.00 for a term of 365 calendar days, and
WHEREAS: In the course of executing the contracted work it was determined that additional work was required to be performed, and
WHEREAS: This work included the supply and installation of two vacuum condensate pump system thee fee for this added work is for the negotiated lump sum price of $38,523.58 paid by local capital bond funds, and
WHEREAS: Other additional work was required to replace additional fire damaged electrical items for the lump sum price of $4,214.28 covered by insurance, and
WHEREAS: the contract contingency of $25,000.00 is to be allocated to this change order requiring a balance of $17,757.86 to be covered by additional funds increasing the contract amount from $676,400.00 to $694,157.86, and
NOW THEREFORE BE IT RESOLVED: That the Superintendent of Schools is hereby authorized to issue Change Order 1 to contract 2023-0293 CIP10929 “Cross Hill Academy Fire Restoration” to Milcon Construction Corp, 142 Dale Street, W. Babylon, NY 11704 for the amount of $17,757.86; increasing the contract amount from $676,400.00 to $694,157.86 and reassigning local capital bond funding to the contingency contract item in place of unrealized insurance claim funds.
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Approvals:
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Recommended By:
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Signed By:
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John Carr - Executive Director
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Signed By:
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Tom Collich - Purchasing Director
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Signed By:
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Finance Department - Finance Reviewer
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Signed By:
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Elizabeth Janocha - Deputy Commissioner
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Signed By:
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John Liszewski - Commissioner
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Signed By:
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Matthew Gallagher - Corporation Counsel
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Signed By:
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Dr. Edwin M. Quezada - Superintendent of Schools
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Vote Results:
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| Original Motion | Member Kevin Cacace Moved, Member Sheila Greenwald seconded to approve the Original motion 'Ladies and Gentlemen:
WHEREAS: By Board Resolution 17.16 dated July 20, 2022, contract No. 2023-293 “Cross Hill Academy Fire Restoration” was awarded to Milcon Construction Corp, for $676,400.00 for a term of 365 calendar days, and
WHEREAS: In the course of executing the contracted work it was determined that additional work was required to be performed, and
WHEREAS: This work included the supply and installation of two vacuum condensate pump system thee fee for this added work is for the negotiated lump sum price of $38,523.58 paid by local capital bond funds, and
WHEREAS: Other additional work was required to replace additional fire damaged electrical items for the lump sum price of $4,214.28 covered by insurance, and
WHEREAS: the contract contingency of $25,000.00 is to be allocated to this change order requiring a balance of $17,757.86 to be covered by additional funds increasing the contract amount from $676,400.00 to $694,157.86, and
NOW THEREFORE BE IT RESOLVED: That the Superintendent of Schools is hereby authorized to issue Change Order 1 to contract 2023-0293 CIP10929 “Cross Hill Academy Fire Restoration” to Milcon Construction Corp, 142 Dale Street, W. Babylon, NY 11704 for the amount of $17,757.86; increasing the contract amount from $676,400.00 to $694,157.86 and reassigning local capital bond funding to the contingency contract item in place of unrealized insurance claim funds.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 8 Nay: 0. | | The motion Carried 8 - 0 | | | | | Rev. Steve Lopez | Yes | | Kevin Cacace | Yes | | Dr. Rosalba Corrado Del Vecchio | Yes | | Dr. John Castanaro | Yes | | Gail Burns | Yes | | Sheila Greenwald | Yes | | Lawrence Sykes | Yes | | Rosemarie Linton | Yes | |
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