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Meeting Date:
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4/17/2024 - 5:30 PM
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Category:
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SCHOOL FACILITIES MANAGEMENT
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Type:
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Action
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Subject:
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18.18 Amendment of Capital Contracts for “On-Call Professional Architectural and Engineering Services”
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District Goals:
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Enclosure
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File Attachment:
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Rationale:
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This is to amend the seven (7) listed capital contracts for “On-Call Professional Architectural and Engineering Services” by extending their completion dates. This is being done in order to complete work and file necessary paperwork. There are no changes to the funding for these capital projects.
In accordance with the spirit of a professional service contract, an extension of time only is required from time-to-time in order to complete long term, on-going capital projects in the various states of closeout, construction and design, the interruption of which would be a hardship on the District.
This resolution is to extend their completion dates through June 17, 2024, while we finalize award of the new contract issued under RFP-483.
Vendors & Contract Numbers:
1. Eisenbach & Ruhnke Engineering, P.C.
Contract 2020-0594
2. KG+D Architects, P.C.
Contract 2020-0630
3. MEMASI Architecture & Engineering
Contract 2020-0631
4. CPL Architecture, Engineering, Planning
Contract 2020-0632
5. H2M Architects + Engineers
Contract 2020-0629
6. Fuller & D'Angelo, P.C. Architects & Planners
Contract 2020-0628
7. Barile Gallagher & Associates
Contract 2021-0675
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Funding:
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Resolution:
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WHEREAS via Resolution 15.15 dated February 26, 2020 the Board of Education awarded contracts to the above mentioned Architectural/Engineering firms in response to RFP-404 “On-Call Architectural Services” for the School Facilities Department for $1 million each and a term of two years, renewable by mutual consent for one additional year, and
WHEREAS via Resolution 15.5 dated September 20, 2023 the Board of Education awarded an extension of time to the above mentioned Architectural/Engineering firms through March 17, 2024, and
WHEREAS in accordance with the spirit of a professional service contract, an extension of time is required from time-to-time in order to complete long term, on-going capital projects in the various states of closeout, construction and design, the interruption of which would be a hardship on the District, and
WHEREAS this resolution is to extend time on seven (7) capital contracts for “On-Call Professional Architectural and Engineering Services” through June 17, 2024, while we finalize award of the new contracts issued under RFP-483.
NOW THEREFORE BE IT RESOLVED: That the Board of Education hereby authorizes the Superintendent of Schools to extend the contracts for “On-Call Architectural and Engineering Services” to Eisenbach & Ruhnke Engineering, P.C. - Contract 2020-0594, KG+D Architects, P.C. - Contract 2020-0630, MEMASI Architecture & Engineering - Contract 2020-0631, CPL Architecture, Engineering, Planning - Contract 2020-0632, H2M Architects + Engineers - Contract 2020-0629, Fuller & D'Angelo, P.C. Architects & Planners - Contract 2020-0628, and Barile Gallagher & Associates - Contract 2021-0675 through June 17, 2024, with no increase in funding.
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Approvals:
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Recommended By:
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Signed By:
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Michael Pelliccio - Director of Facilities III
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Signed By:
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Tom Collich - Purchasing Director
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Signed By:
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Finance Department - Finance Reviewer
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Signed By:
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Elizabeth Janocha - Deputy Commissioner
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Signed By:
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John Liszewski - Commissioner
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Signed By:
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Matthew Gallagher - Corporation Counsel
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Signed By:
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Dr. Luis Rodriguez - Interim Superintendent of Schools
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Vote Results:
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| Original Motion | Member Dr. John Castanaro Moved, Member Kevin Cacace seconded to approve the Original motion 'WHEREAS via Resolution 15.15 dated February 26, 2020 the Board of Education awarded contracts to the above mentioned Architectural/Engineering firms in response to RFP-404 “On-Call Architectural Services” for the School Facilities Department for $1 million each and a term of two years, renewable by mutual consent for one additional year, and
WHEREAS via Resolution 15.5 dated September 20, 2023 the Board of Education awarded an extension of time to the above mentioned Architectural/Engineering firms through March 17, 2024, and
WHEREAS in accordance with the spirit of a professional service contract, an extension of time is required from time-to-time in order to complete long term, on-going capital projects in the various states of closeout, construction and design, the interruption of which would be a hardship on the District, and
WHEREAS this resolution is to extend time on seven (7) capital contracts for “On-Call Professional Architectural and Engineering Services” through June 17, 2024, while we finalize award of the new contracts issued under RFP-483.
NOW THEREFORE BE IT RESOLVED: That the Board of Education hereby authorizes the Superintendent of Schools to extend the contracts for “On-Call Architectural and Engineering Services” to Eisenbach & Ruhnke Engineering, P.C. - Contract 2020-0594, KG+D Architects, P.C. - Contract 2020-0630, MEMASI Architecture & Engineering - Contract 2020-0631, CPL Architecture, Engineering, Planning - Contract 2020-0632, H2M Architects + Engineers - Contract 2020-0629, Fuller & D'Angelo, P.C. Architects & Planners - Contract 2020-0628, and Barile Gallagher & Associates - Contract 2021-0675 through June 17, 2024, with no increase in funding.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 8 Nay: 0. | | The motion Carried 8 - 0 | | | | | Rev. Steve Lopez | Yes | | Kevin Cacace | Yes | | Dr. Rosalba Corrado Del Vecchio | Yes | | Dr. John Castanaro | Yes | | Gail Burns | Yes | | Sheila Greenwald | Yes | | Rosemarie Linton | Yes | | Lawrence Sykes | Yes | |
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