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Meeting Date:
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3/16/2022 - 6:00 PM
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Category:
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SCHOOL FACILITIES MANAGEMENT
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Type:
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Action
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Subject:
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15.3 AMEND CAPITAL ON-CALL ARCHITECTRUAL & ENGINEERING CONTRACTS - EXTENSIONS & INCREASES
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District Goals:
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Enclosure
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File Attachment:
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Rationale:
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This resolution is to extend the terms and increase the funding limit for capital contracts “On-Call Professional Architectural Services” on a Requirements Basis to eight Architectural/Engineering Firms selected via public RFP404. All of these will be extended for another 365 calendar days. Select contracts will have their funding limits increased as well.
The original awards were authorized under Resolution 15.5 dated February 26, 2020.
E&R’s contract 2020-0594 has had one amendment previously authorized by Resolution 17.5 dated May 19, 2021. This increased their funding limit to $1.5 million with no time extension.
The term of service was for 24 months with extension for another 12 months by mutual consent. All eight of the firms have agreed to this time extension. The following vendors will require an increase in the funding limits as well to complete current and future tasks:
E&R Engineering from $1.5 to $2.0 million.
BGA Associates from $1.0 to $2.0 million.
F&D Architects from $1.0 to $2.0 million.
H2M Architects & Engineers from $1.0 to $2.0 million
KG&D Architects & Engineers from $1.0 to $2.0 million.
The funding amounts shown are merely an upper limit for expenditure under this agreement and not encumbered by this resolution. Such funds will be encumbered for specific projects as the needs arise.
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Funding:
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CAPITAL BOND FUNDS ON A PROJECT BASIS.
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Resolution:
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Ladies and Gentlemen:
WHEREAS: by Resolution 15.5 dated February 26, 2020 the Board of Trustees awarded contracts to eight Architectural/Engineering firms in response to RFP404 “On-Call Architectural Services for the School Facilities Department” for $1 million each and a term of 2 years, renewable by mutual consent for one additional year, and
WHEREAS: all parties have agreed to this term extension, and
WHEREAS: select vendors also require an increase in their funding limit to $2.0 million to complete current and proposed tasks:
E & R Engineering, PC - 2020-0594 from $1.5 to 2.0 million.
PS & S Architecture & Engineering - 2020-0625 no added funding required.
BGA Engineering - 2021-0675 from $1.0 to $2.0 million.
Fuller & D'Angelo Architects & Planners - 2020-0628 from $1.0 to $2.0 million.
H2M Architects + Engineers - 2020-0629 from $1.0 to $2.0 million.
KG&D Architects, PC - 2020-0630 from $1.0 to $2.0 million.
MEMASI Architects + Engineering - 2020-0631 no added funding required.
CPL Architecture, Engineering, Planning 2020-0632 no added funding required
and,
WHEREAS: E&R’s contract 2020-0594 was amended by Resolution 17.5 dated May 19, 2021 to increase their funding limit by $500,000 to $1.5 million, and
WHEREAS: the total additional fees paid shall not exceed this amended contract amount over the course of the original contract term plus an additional 365 days.
NOW THEREFORE BE IT RESOLVED: That the Superintendent of School be authorized to extend by 365 calendar days and increase the funding of the listed contracts for “On-Call Architectural Services for the School Facilities Department”.
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Approvals:
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Recommended By:
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Signed By:
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John Carr - Executive Director
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Signed By:
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Tom Collich - Purchasing Director
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Signed By:
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Finance Department - Finance Reviewer
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Signed By:
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Elizabeth Janocha - Deputy Commissioner
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Signed By:
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John Liszewski - Commissioner
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Signed By:
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Matthew Gallagher - Corporation Counsel
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Signed By:
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Dr. Edwin M. Quezada - Superintendent of Schools
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Vote Results:
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| Original Motion | Member Kevin Cacace Moved, Member Gail Burns seconded to approve the Original motion 'Ladies and Gentlemen:
WHEREAS: by Resolution 15.5 dated February 26, 2020 the Board of Trustees awarded contracts to eight Architectural/Engineering firms in response to RFP404 “On-Call Architectural Services for the School Facilities Department” for $1 million each and a term of 2 years, renewable by mutual consent for one additional year, and
WHEREAS: all parties have agreed to this term extension, and
WHEREAS: select vendors also require an increase in their funding limit to $2.0 million to complete current and proposed tasks:
E & R Engineering, PC - 2020-0594 from $1.5 to 2.0 million.
PS & S Architecture & Engineering - 2020-0625 no added funding required.
BGA Engineering - 2021-0675 from $1.0 to $2.0 million.
Fuller & D'Angelo Architects & Planners - 2020-0628 from $1.0 to $2.0 million.
H2M Architects + Engineers - 2020-0629 from $1.0 to $2.0 million.
KG&D Architects, PC - 2020-0630 from $1.0 to $2.0 million.
MEMASI Architects + Engineering - 2020-0631 no added funding required.
CPL Architecture, Engineering, Planning 2020-0632 no added funding required
and,
WHEREAS: E&R’s contract 2020-0594 was amended by Resolution 17.5 dated May 19, 2021 to increase their funding limit by $500,000 to $1.5 million, and
WHEREAS: the total additional fees paid shall not exceed this amended contract amount over the course of the original contract term plus an additional 365 days.
NOW THEREFORE BE IT RESOLVED: That the Superintendent of School be authorized to extend by 365 calendar days and increase the funding of the listed contracts for “On-Call Architectural Services for the School Facilities Department”.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 8 Nay: 0. | | The motion Carried 8 - 0 | | | | | Rev. Steve Lopez | Yes | | Dr. Rosalba Corrado Del Vecchio | Yes | | Kevin Cacace | Yes | | Gail Burns | Yes | | Dr. John Castanaro | Yes | | Rosemarie Linton | Yes | | Amjed Kuri | Yes | | Lawrence Sykes | Yes | |
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