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Meeting Date:
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1/20/2021 - 5:30 PM
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Category:
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SCHOOL FACILITIES MANAGEMENT
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Type:
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Action
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Subject:
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15.3 Assignment of Architectural/Engineering , RFP404 for CIP 10907 & 10908 “HVAC Upgrades” School 21 and School 26 under Requirements Contract 2020-0626 with Barile Gallagher & Associates, in the amount of $440,000.00 for 730 calendar days.
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District Goals:
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Enclosure
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File Attachment:
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Rationale:
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Via Resolution 15.15 at their stated meeting on February 26, 2020, the Board of Trustees awarded a requirements contract to Barile Gallagher & Associates (BGA) for an amount not to exceed $1.0 million. The subject task is being assigned to BGA under this contract.
RFP-420-20-06 was issued for the HVAC Upgrades at Scholastic Academy School 18 (PS-18), School 21 (PS-21) & Casmir Pulaski School 26 (PS-26). PS-18 is not being included at this time since recent developments will allow the existing systems to be replaced/restored and to be used for the foreseeable future.
PS-21 has a project budget of $3,500,000 and its scope of work includes: replacement of select mal-functioning HVAC systems, conversion of steam boilers to hot water, new HVAC controls and replacement of the existing underground fuel oil storage tank. The administrative offices and server rooms will have air conditioning. The HVAC systems serving classrooms will include provisions for future air conditioning upgrades. BGA’s total fee for PS-21 is $325,000 and includes $25,000 for reimbursables.
PS-26 has a project budget of $1,250,000 and its scope of work includes replacement of select mal-functioning HVAC systems in the cafeteria gym and admin offices, new HVAC to convert four storage rooms to classrooms, and upgrades to HVAC controls. BGA’s total fee for PS-26 is $115,000 and includes $15,000 for reimbursables.
BGA will prepare construction documents and specifications for procurement of a building permit from the NY State Education Department, issuance of construction documents for public bid and provide the District with construction administration services.
This RFP was issued only to BGA since they are already in these buildings for the COVID19 HVAC emergency response.
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Funding:
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B5521CP110907.101256.B2046, $236,708.23, LCBF
B5521CP110907.B17C01.B2046A1620, $28,261.94, LCBF
B5521CP110907.B19C02.B2046A1620, $60,029.83, BAN
B5526CP110908.B19C02.B2046A1620, $22,367.67, BAN
B5526CP110908.B20C03.B2046A1620, $92,632.33, LCBF
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Resolution:
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Ladies and Gentlemen:
WHEREAS: under Resolution 15.15 at the stated meeting on February 26, 2020 the Board of Education authorized the award of a requirements based, professional Architectural/Engineering services Contract 2020-00000626 to Barile Gallagher & Associates in response to District RFP404 “Architectural & Engineering Services for the School Facilities Management Department” for an amount not to exceed $1 million, and
WHEREAS: work as defined under that contract is required for capital project 10907 & 10908 FOR THE “HVAC Upgrades” at School 21 and Casmir Pulaski School 26, and
WHEREAS: the response by Barile Gallagher & Associates was deemed most advantageous to the District at a cost not to exceed $400,000.00 including $40,000 in reimbursables.
NOW THEREFORE BE IT RESOLVED: That the Superintendent of Schools is hereby authorized to appoint Barile Gallagher & Associates, P.C., 39 Marble Avenue, Pleasantville NY 10570 to the task of providing professional Architectural/Engineering services for CIP 10907 & 10908 FOR THE “HVAC Upgrades” at School 21 and Casmir Pulaski School 26 RFP 420-20-06 under a Requirements Contract to Barile Gallagher & Associates, in the amount of $440,400.00 for 730 calendar days.
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Approvals:
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Recommended By:
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Signed By:
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John Carr - Executive Director
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Signed By:
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Tom Collich - Purchasing Director
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Signed By:
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Finance Department - Finance Reviewer
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Signed By:
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Elizabeth Janocha - Deputy Commissioner
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Signed By:
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John Liszewski - Commissioner
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Signed By:
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Matthew Gallagher - Corporation Counsel
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Signed By:
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Dr. Edwin M. Quezada - Superintendent of Schools
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Vote Results:
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| Original Motion | Member Kevin Cacace Moved, Member Gail Burns seconded to approve the Original motion 'Ladies and Gentlemen:
WHEREAS: under Resolution 15.15 at the stated meeting on February 26, 2020 the Board of Education authorized the award of a requirements based, professional Architectural/Engineering services Contract 2020-00000626 to Barile Gallagher & Associates in response to District RFP404 “Architectural & Engineering Services for the School Facilities Management Department” for an amount not to exceed $1 million, and
WHEREAS: work as defined under that contract is required for capital project 10907 & 10908 FOR THE “HVAC Upgrades” at School 21 and Casmir Pulaski School 26, and
WHEREAS: the response by Barile Gallagher & Associates was deemed most advantageous to the District at a cost not to exceed $400,000.00 including $40,000 in reimbursables.
NOW THEREFORE BE IT RESOLVED: That the Superintendent of Schools is hereby authorized to appoint Barile Gallagher & Associates, P.C., 39 Marble Avenue, Pleasantville NY 10570 to the task of providing professional Architectural/Engineering services for CIP 10907 & 10908 FOR THE “HVAC Upgrades” at School 21 and Casmir Pulaski School 26 RFP 420-20-06 under a Requirements Contract to Barile Gallagher & Associates, in the amount of $440,400.00 for 730 calendar days.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 9 Nay: 0. | | The motion Carried 9 - 0 | | | | | Rev. Steve Lopez | Yes | | Andrea Brown | Yes | | Kevin Cacace | Yes | | Dr. John Castanaro | Yes | | Abdool H. Jamal | Yes | | Dr. Rosalba Corrado Del Vecchio | Yes | | Lakisha Collins-Bellamy | Yes | | Sheila Greenwald | Yes | | Gail Burns | Yes | |
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