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Meeting Date:
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4/17/2024 - 5:30 PM
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Category:
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INFORMATION TECHNOLOGY
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Type:
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Action
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Subject:
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17.6 Pricing Agreements for Computer Hardware, Software, Peripherals, Professional Development, Related Services and Supplies 2024-2025
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District Goals:
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Enclosure
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File Attachment:
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Rationale:
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Information Technology Department – GML 104B
Various Vendors (See Attached list of providers and allocations)
Term – July 1, 2024 – June 30, 2025
Amount – Total expenditures shall not exceed the total dollar amount of $2,700,000.00
Account Number(s): Various Grant, Capital Hardware/Equipment, Contractual and Supply (General Fund) Accounts
Scope - The purpose of this resolution is to establish a listing of vendors and a set of not to exceed amounts for the District-wide procurement of computer hardware, software, peripherals, Professional Development, related services (as needed and required) as well as supplies. These purchases will be from a variety of funding sources, namely Capital funds and General Fund Equipment, Contractual and Supply accounts and various Grant funds. The vendors listed will provide the required items based on pricing from established New York State Contracts, BOCES Bids, county contracts or cooperative purchasing contracts. The Purchasing Department will create Service Agreements in the financial system, allowing purchase orders to be issued against those agreements. This will give us the ability to track purchases to ensure that the purchase orders issued do not exceed the spending limits outlined in this resolution. Should the District approach the dollar value expressed, an amendment to this resolution or a new resolution will be submitted to the Board of Trustees for approval. The allocations are based on the 2023-2024 expenditures for these vendors as well as the anticipated hardware needs going into the 2024-2025 school year to ensure that all classrooms students and staff have an equitable distribution of hardware, peripherals and supplies.
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Funding:
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Pending Adoption of the FY2024-25 Budget
Various Grant, Capital and General Fund Hardware/Equipment, Contractual and Supply (General Fund) Accounts – See Below with Estimated Expenditures including, but not limited to, the following accounts:
450-5164-100000-2630-B2520 $25,000.00
450-5164-100000-2630-B2020 $500,000.00
Capital – CAI Hardware $500,000.00
Capital – Non-Public Schools $20,000.00
Capital – CAI Equipment $30,000.00
450-5164-100000-2630-B2000 $200,000.00
450-5164-100000-1680-B2000 $25,000.00
450-5164-100000-2631-B2020 – Non-Public Schools $25,000.00
490.5241.25J272.2110.B2520 $100,000.00
490.5273.25J119.2110.B2520 $65,000.00
490.5963.25J138.2355.B2520 $50,000.00
490.5241.25J159.2110.B2520 $80,000.00
490.5273.25J191.2110.B2520 $80,000.00
490-5273-25J118-2110-B2520 $200,000.00
490-5273-25J162-2110-B2520 $200,000.00
490-5273-25J161-2110-B2520 $200,000.00
490-5273-25J203-2110-B2520 $200,000.00
490-5963-25J117-2110-B2520 $200,000.00
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Resolution:
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WHEREAS, the vendors listed on the attached page offer pricing based on New York State Contracts, BOCES Bids, County Contracts or cooperative purchasing contracts, etc. that may be used by the Yonkers Public Schools under the current Yonkers Board of Education Policy and New York State General Municipal Law, and
WHEREAS, the Administration wishes to use the discounts to purchase computer hardware, software, peripherals, related services and supplies as needed throughout the 2024-2025 school year.
NOW THEREFORE BE IT RESOLVED: That the Board of Education hereby approves the use of vendors as listed on the attached page to provide Computer Hardware, Software, Peripherals Professional Development, Related Services (as needed and required) and supplies.
AND BE IT FURTHER RESOLVED: That the total expenditures pursuant to this resolution shall not exceed a total dollar amount of $2,700,000.00.
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Approvals:
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Recommended By:
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Signed By:
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Christopher Carvalho - Director
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Signed By:
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Bob Cacace - Commissioner
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Signed By:
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Cheryl Green - Deputy Commissioner Dept. of Information Technology
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Signed By:
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Dr. Fenix Arias - Manager of Administration
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Signed By:
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Tom Collich - Purchasing Director
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Signed By:
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Finance Department - Finance Reviewer
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Signed By:
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Elizabeth Janocha - Deputy Commissioner
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Signed By:
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John Liszewski - Commissioner
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Signed By:
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Matthew Gallagher - Corporation Counsel
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Signed By:
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Dr. Luis Rodriguez - Interim Superintendent of Schools
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Vote Results:
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| Original Motion | Member Dr. John Castanaro Moved, Member Kevin Cacace seconded to approve the Original motion 'WHEREAS, the vendors listed on the attached page offer pricing based on New York State Contracts, BOCES Bids, County Contracts or cooperative purchasing contracts, etc. that may be used by the Yonkers Public Schools under the current Yonkers Board of Education Policy and New York State General Municipal Law, and
WHEREAS, the Administration wishes to use the discounts to purchase computer hardware, software, peripherals, related services and supplies as needed throughout the 2024-2025 school year.
NOW THEREFORE BE IT RESOLVED: That the Board of Education hereby approves the use of vendors as listed on the attached page to provide Computer Hardware, Software, Peripherals Professional Development, Related Services (as needed and required) and supplies.
AND BE IT FURTHER RESOLVED: That the total expenditures pursuant to this resolution shall not exceed a total dollar amount of $2,700,000.00.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 8 Nay: 0. | | The motion Carried 8 - 0 | | | | | Rev. Steve Lopez | Yes | | Kevin Cacace | Yes | | Dr. Rosalba Corrado Del Vecchio | Yes | | Dr. John Castanaro | Yes | | Gail Burns | Yes | | Sheila Greenwald | Yes | | Rosemarie Linton | Yes | | Lawrence Sykes | Yes | |
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