Review Agenda Item
Meeting Date: 4/19/2023 - 5:30 PM
Category: INFORMATION TECHNOLOGY
Type: Action
Subject: 17.4 Switches (E-Rate)
District Goals:
Enclosure
File Attachment:
YON ERate 23 SW 030223.pdf
BOCS Worksheet - Switches - April 2023.xlsx
Yonkers Switching NCPA.xlsx
Rationale: Information Technology Department – GML 103B
ComSource (NCPA 01-96)
Term – July 1, 2023 – June 30, 2024
Amount – Gross Total - $1,694,351.00
E-Rate Share (85%) – $1,440,198.35
District Share (15%) – $254,152.65
Account Number – 450-5164-100000-2630-B2000 (2023-2024 Equipment)
Scope – As part of the 2023-2024 E-Rate Cycle, the District submitted an application to replace many of the District’s current switches. The majority of our existing switches are end of life and support ending in late 2023. As a result of that we need to be prepared to ultimately replace a good portion of our existing switching infrastructure. The switches being sought will be used to replace switches in need of immediate replacement as well as supplement where needed. We have submitted an E-Rate application for the purchase of the switches, at a gross cost of $1,694,351.00. The discount rate is 85%, $1,440,198.35, leaving the District responsible for the remaining 15%, $254,152.65. The application has been successfully submitted and is pending review and approval by the E-Rate program.
Funding: 450-5164-100000-2630-B2000 (2023-2024 Equipment)
Resolution: WHEREAS the District is seeking to purchase several new switches for use throughout the District, and,

WHEREAS these switches will be used to satisfy a need to replace and supplement switches where needed. With the majority of the existing switching infrastructure end of life, and end of support coming in late 2023, we will be preparing a District-wide replacement plan in the coming months, and,
WHEREAS the District has filed the necessary forms with the Federal E-Rate program which provides us with an 85% discount on the total overall cost. The project’s gross total is $1,694,351.00, for the switch upgrades and replacements, of which the District’s 15% share will total $254,152.65. The remaining 85%, $1,440,198.35, will be paid for by the E-Rate program.
NOW THEREFORE BE IT RESOLVED: That the Yonkers Public Schools issue a purchase order to ComSource (NCPA 01-96) in the amount of $254,152.65, pending approval of the District’s E-Rate application, the District’s 15% share of the total, for the purchase of the switching equipment specified.
Approvals:
Recommended By:
Signed By:
Christopher Carvalho - Director
Signed By:
Dr. Fenix Arias - Manager of Administration
Signed By:
Bob Cacace - Commissioner
Signed By:
Cheryl Green - Deputy Commissioner Dept. of Information Technology
Signed By:
Tom Collich - Purchasing Director
Signed By:
Finance Department - Finance Reviewer
Signed By:
Elizabeth Janocha - Deputy Commissioner
Signed By:
John Liszewski - Commissioner
Signed By:
Matthew Gallagher - Corporation Counsel
Signed By:
Dr. Edwin M. Quezada - Superintendent of Schools
Vote Results:

Original Motion
Member Sheila Greenwald Moved, Member Lawrence Sykes seconded to approve the Original motion 'WHEREAS the District is seeking to purchase several new switches for use throughout the District, and,

WHEREAS these switches will be used to satisfy a need to replace and supplement switches where needed. With the majority of the existing switching infrastructure end of life, and end of support coming in late 2023, we will be preparing a District-wide replacement plan in the coming months, and,
WHEREAS the District has filed the necessary forms with the Federal E-Rate program which provides us with an 85% discount on the total overall cost. The project’s gross total is $1,694,351.00, for the switch upgrades and replacements, of which the District’s 15% share will total $254,152.65. The remaining 85%, $1,440,198.35, will be paid for by the E-Rate program.
NOW THEREFORE BE IT RESOLVED: That the Yonkers Public Schools issue a purchase order to ComSource (NCPA 01-96) in the amount of $254,152.65, pending approval of the District’s E-Rate application, the District’s 15% share of the total, for the purchase of the switching equipment specified.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 9 Nay: 0.
The motion Carried 9 - 0
   
Lawrence Sykes     Yes
Rosemarie Linton     Yes
Amjed Kuri     Yes
Sheila Greenwald     Yes
Gail Burns     Yes
Dr. John Castanaro     Yes
Dr. Rosalba Corrado Del Vecchio     Yes
Rev. Steve Lopez     Yes
Kevin Cacace     Yes