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Meeting Date:
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3/16/2022 - 6:00 PM
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Category:
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SCHOOL FACILITIES MANAGEMENT
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Type:
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Action
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Subject:
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15.20 EXTEND GENERAL FUND WINDOW GLAZING ANNUAL SERVICE CONTRACT SUBURBAN SUNROOMS $59,850.00
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District Goals:
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Enclosure
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File Attachment:
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Rationale:
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SECOND EXTENSION GENERAL FUND CONTRACT 2020-‘0552 “On-Call Window & Door Glazing” to Suburban Sunrooms Inc. for $15,000.00 increasing the contract to $134,700.00 and the term to 820 calendar days.
This is the annual service contract, with the provision for renewal for up to two additional years by mutual consent under the same terms and conditions for the window and door glazing replacement as needed. The Board of Trustees, via resolution 16.18 dated February 24, 2021 approved the first extension of the contract.
This extension is only for 90 days and a prorated amount of $15,000.00 to provide time for the District to create new bid documents and let them for bid. New bid documents are required because Suburban Sunrooms inc. was not willing to extend the contract for an additional year under the same terms and conditions of the contract.
Since the current contract is expiring soon, and considering the time to re-bid and get a qualified vendor, it is needed to extend the contract to perform any repairs to make the windows safe for a period of further 3 months.
The work includes replacement of damaged windows and door glazing on an as needed basis.
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Funding:
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450.5150.100000.1625. B2316 Building Repair
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Resolution:
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Ladies and Gentlemen:
WHEREAS: Board Item 15.20 dated January 22, 2020 was approved awarding contract 2020-‘0552 “On call Window & Door Glazing” to Suburban Sunrooms Inc. for $59,850.00 and a term of 365 calendar days, and
WHEREAS: the first extension to this contract was approved via resolution 16.18 dated February 24, 2021 revising the contract total $119,700.00 and the term to 730 calendar days.
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WHEREAS: the administration recommends that this contract be so extended for three months, and
NOW THEREFORE BE IT RESOLVED: that the Superintendent of Schools is authorized to extend contract 2020-00000552 “On-Call Window and Door Glazing” to Suburban Sunrooms Inc. ,83 E Main St, Elmsford, NY 10523, for $15,000.00 increasing the contract to $134,700.00 and the term to 820 calendar days.
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Approvals:
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Recommended By:
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Signed By:
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John Carr - Executive Director
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Signed By:
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Tom Collich - Purchasing Director
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Signed By:
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Finance Department - Finance Reviewer
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Signed By:
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Elizabeth Janocha - Deputy Commissioner
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Signed By:
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John Liszewski - Commissioner
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Signed By:
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Matthew Gallagher - Corporation Counsel
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Signed By:
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Dr. Edwin M. Quezada - Superintendent of Schools
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Vote Results:
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| Original Motion | Member Kevin Cacace Moved, Member Gail Burns seconded to approve the Original motion 'Ladies and Gentlemen:
WHEREAS: Board Item 15.20 dated January 22, 2020 was approved awarding contract 2020-‘0552 “On call Window & Door Glazing” to Suburban Sunrooms Inc. for $59,850.00 and a term of 365 calendar days, and
WHEREAS: the first extension to this contract was approved via resolution 16.18 dated February 24, 2021 revising the contract total $119,700.00 and the term to 730 calendar days.
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WHEREAS: the administration recommends that this contract be so extended for three months, and
NOW THEREFORE BE IT RESOLVED: that the Superintendent of Schools is authorized to extend contract 2020-00000552 “On-Call Window and Door Glazing” to Suburban Sunrooms Inc. ,83 E Main St, Elmsford, NY 10523, for $15,000.00 increasing the contract to $134,700.00 and the term to 820 calendar days.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 8 Nay: 0. | | The motion Carried 8 - 0 | | | | | Lawrence Sykes | Yes | | Rosemarie Linton | Yes | | Dr. John Castanaro | Yes | | Gail Burns | Yes | | Amjed Kuri | Yes | | Dr. Rosalba Corrado Del Vecchio | Yes | | Rev. Steve Lopez | Yes | | Kevin Cacace | Yes | |
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