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Meeting Date:
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6/16/2021 - 5:00 PM
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Category:
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SCHOOL FACILITIES MANAGEMENT
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Type:
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Action
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Subject:
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16.32 AWARD GF HVAC CONTROLS EMF $933,600.00
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District Goals:
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Enclosure
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File Attachment:
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Rationale:
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This is to award the General Fund annual 2021-22 service contract for Bid 6642 A “Maintenance and Repair of HVAC Controls” to Energy Management of Facilities, Inc., (dba EMF) for an amount not to exceed $933,600.00 for a term of 365 calendar days.
The Bid 6642 A was publically advertised, received and opened on June 11, 2021. Only one bid was received which was from EMF who has won all bids for this work since 2011.
This is a re-bid. The original bid did not have any bidders.
This year’s contract is $394,100.00 more than last year. This is due to the extensive increase in the scope of work required by the new installations for COVID19. The number of schools being at least partially controlled by automated BMS system controlled by the District wide BMS system has increased from 26 to 39 buildings. More than 500 HVAC points were also added (new fans, unit ventilators air-handlers, etc) the repair hours and materials allotment were also increased.
This is the annual service contract, with the provision for renewal up to five years by mutual consent under the same terms and conditions for the annual service, preventative maintenance and repairs of all HVAC controls throughout the District.
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Funding:
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450.5150.100000.1620. B2300 Contractual $383000.00
450.5150.100000.1620. B2316 Building Repair $550,600.00
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Resolution:
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Ladies and Gentlemen;
WHEREAS: in compliance with NYS General Municipal Law 103 bids were duly solicited, opened in public and read aloud on June 11, 2021 for Bid 6642 A and,
WHEREAS: Only one bid was received with EMF, being found responsive and responsible bid of $933,600.00, and
NOW THEREFORE BE IT RESOLVED: that the Superintendent of Schools is authorized to enter into a contract for Bid No. 6642- A, “Maintenance and Repair of HVAC Controls” for 2021-22 to Energy Management of Facilities, Inc., (dba EMF), 581 North State Road, STE 6, Briarcliff Manor, NY 10510, for an amount not to exceed $933,600.00 for a term of 365 calendar days.
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Approvals:
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Recommended By:
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Signed By:
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John Carr - Executive Director
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Signed By:
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Tom Collich - Purchasing Director
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Signed By:
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Finance Department - Finance Reviewer
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Signed By:
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Elizabeth Janocha - Deputy Commissioner
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Signed By:
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John Liszewski - Commissioner
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Signed By:
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Matthew Gallagher - Corporation Counsel
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Signed By:
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Dr. Edwin M. Quezada - Superintendent of Schools
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Vote Results:
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| Original Motion | Member Kevin Cacace Moved, Member Gail Burns seconded to approve the Original motion 'Ladies and Gentlemen;
WHEREAS: in compliance with NYS General Municipal Law 103 bids were duly solicited, opened in public and read aloud on June 11, 2021 for Bid 6642 A and,
WHEREAS: Only one bid was received with EMF, being found responsive and responsible bid of $933,600.00, and
NOW THEREFORE BE IT RESOLVED: that the Superintendent of Schools is authorized to enter into a contract for Bid No. 6642- A, “Maintenance and Repair of HVAC Controls” for 2021-22 to Energy Management of Facilities, Inc., (dba EMF), 581 North State Road, STE 6, Briarcliff Manor, NY 10510, for an amount not to exceed $933,600.00 for a term of 365 calendar days.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 8 Nay: 0. | | The motion Carried 8 - 0 | | | | | Rev. Steve Lopez | Yes | | Andrea Brown | Yes | | Kevin Cacace | Yes | | Dr. John Castanaro | Yes | | Abdool H. Jamal | Yes | | Dr. Rosalba Corrado Del Vecchio | Yes | | Gail Burns | Yes | | Sheila Greenwald | Yes | |
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