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Meeting Date:
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6/14/2022 - 6:00 PM
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Category:
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SCHOOL FACILITIES MANAGEMENT
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Type:
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Action
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Subject:
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20.29 Renewal 1 for Annual Service Contract for HVAC Controls Maintenance & Repair to Energy Management of Facilities, Inc.
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District Goals:
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Enclosure
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File Attachment:
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Rationale:
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By Board Resolution Item 16.32 dated June 16, 2021 Contract 2022-0065 for “Maintenance and Repair of HVAC Controls” was awarded to Energy Management of Facilities, Inc., (EMF) for $933,600.00 and 365 calendar days. The terms and conditions provide for annual renewal for up to a period of five years by mutual consent of the parties under the same terms and conditions as originally awarded.
This resolution is to invoke the renewal clause for FY 2022-23 and extend the contract term to 730 calendar days, and increase the amount to $1,867,200.00.
This is a general fund annual service contract for service and repair of the HVAC controls and pneumatic compressors throughout the district. This includes thermostats, valves, dampers and other devices controlling HVAC as well as the air-compressors supplying the air to run these controls.
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Funding:
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450.5150.100000.1620. B2300 Contractual $383,000.00
450.5150.100000.1625. B2316 Building Repairs $550,600.00
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Resolution:
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Ladies and Gentlemen:
WHEREAS: by Board Resolution Item 16.32 dated June 16, 2021, Contract 2022-0065 “Maintenance and Repair of HVAC Controls” was awarded to Energy Management of Facilities, Inc., (EMF) for $933,600.00 and 365 calendar days, and
WHEREAS bid specifications provide for annual extensions, by the mutual consent of both parties, under the same terms and conditions of the original contract for up to five years, and
WHEREAS: the administration recommends that the District invoke this renewal clause and renew the contract for another 365 calendar days and $ 933,600.00.
NOW THEREFORE BE IT RESOLVED: That the Superintendent of Schools is hereby authorized to extend this annual Contract 2022-00000065 for “Maintenance and Repair of HVAC Controls” for 2022-23 to Energy Management of Facilities, Inc., 581 North State Road STE 6 Briarcliff Manor NY 10510 increasing the term to 730 calender days and amount to $1,867,200.00
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Approvals:
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Recommended By:
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Signed By:
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John Carr - Executive Director
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Signed By:
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Tom Collich - Purchasing Director
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Signed By:
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Finance Department - Finance Reviewer
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Signed By:
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Elizabeth Janocha - Deputy Commissioner
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Signed By:
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John Liszewski - Commissioner
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Signed By:
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Matthew Gallagher - Corporation Counsel
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Signed By:
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Dr. Edwin M. Quezada - Superintendent of Schools
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Vote Results:
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| Original Motion | Member Kevin Cacace Moved, Member Lawrence Sykes seconded to approve the Original motion 'Ladies and Gentlemen:
WHEREAS: by Board Resolution Item 16.32 dated June 16, 2021, Contract 2022-0065 “Maintenance and Repair of HVAC Controls” was awarded to Energy Management of Facilities, Inc., (EMF) for $933,600.00 and 365 calendar days, and
WHEREAS bid specifications provide for annual extensions, by the mutual consent of both parties, under the same terms and conditions of the original contract for up to five years, and
WHEREAS: the administration recommends that the District invoke this renewal clause and renew the contract for another 365 calendar days and $ 933,600.00.
NOW THEREFORE BE IT RESOLVED: That the Superintendent of Schools is hereby authorized to extend this annual Contract 2022-00000065 for “Maintenance and Repair of HVAC Controls” for 2022-23 to Energy Management of Facilities, Inc., 581 North State Road STE 6 Briarcliff Manor NY 10510 increasing the term to 730 calender days and amount to $1,867,200.00'. Upon a Roll-Call Vote being taken, the vote was: Aye: 8 Nay: 0. | | The motion Carried 8 - 0 | | | | | Rev. Steve Lopez | Yes | | Kevin Cacace | Yes | | Dr. Rosalba Corrado Del Vecchio | Yes | | Dr. John Castanaro | Yes | | Gail Burns | Yes | | Sheila Greenwald | Yes | | Amjed Kuri | Yes | | Lawrence Sykes | Yes | |
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