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Meeting Date:
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9/18/2024 - 5:30 PM
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Category:
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OFFICE OF MANAGEMENT, ADMINISTRATION, PLANNING AND OPERATIONS
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Type:
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Action
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Subject:
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13.5 Hudson Valley Fire, Inc. - Award
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District Goals:
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Enclosure
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File Attachment:
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Rationale:
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Hudson Valley Fire, Inc.
Term: 365 calendar days
Amount: $162,525.00
Bid No. RFB-7201A
Scope: To authorize the award of a general fund service contract for district-wide “Maintenance and Repair of Fire Suppression Systems” to Hudson Valley Fire, Inc. for $162,525.00 and a term of 365 calendar days.
Overview:
In compliance with General Municipal Law 103, bids were let and opened in public on August 9, 2024. Two (2) bids were received. The first apparent low bidder, Haight Fire Equipment Supply, was deemed non-responsive due to an incomplete bid submission. The second low bidder was Hudson Valley Fire, Inc. with a bid of $162,525.00. The bids were duly examined and all due diligence observed in determining that Hudson Valley Fire, Inc. is the lowest responsive and responsible bidder.
This is an annual service contract with the provision for renewal up to two (2) additional years by mutual consent, under the same terms and conditions for the maintenance and repair of fire sprinklers, kitchen fire suppression systems, stand pipes and kitchen hoods throughout the District.
Hudson Valley Fire, Inc. has won this contract in the past through competitive bidding and has performed acceptably.
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Funding:
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450.5150.100000.1625.B2316 Building Repairs $74,000.00
450.5150.100000.1620.B2300 Contractual $88,525.00
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Resolution:
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WHEREAS in compliance with General Municipal Law 103, bids were duly solicited, opened and read aloud in public on August 9, 2024 for Bid RFB-7201A “Maintenance and Repair of Fire Suppression Systems”, and
WHEREAS as a result of an examination of the bids submitted, the administration determined that Hudson Valley Fire, Inc. was the lowest responsive and responsible bidder with a bid of $162,525.00.
NOW THEREFORE BE IT RESOLVED: That the Board of Education hereby authorizes the Superintendent of Schools to award Bid No. 7201A “Maintenance and Repair of Fire Suppression Systems” to Hudson Valley Fire, Inc. for an amount not to exceed $162,525.00. for a term of 365 calendar days, renewable for up to two (2) additional years.
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Approvals:
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Recommended By:
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Signed By:
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Michael Pelliccio - Director of Facilities III
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Signed By:
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Dr. Frank Hernandez - Associate Superintendent
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Signed By:
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Tom Collich - Purchasing Director
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Signed By:
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Finance Department - Finance Reviewer
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Signed By:
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Elizabeth Janocha - Deputy Commissioner
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Signed By:
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John Liszewski - Commissioner
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Signed By:
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Matthew Gallagher - Corporation Counsel
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Signed By:
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Anibal Soler, Jr. - Superintendent of Schools
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Vote Results:
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| Original Motion | Member Gail Burns Moved, Member Sheila Greenwald seconded to approve the Original motion 'WHEREAS in compliance with General Municipal Law 103, bids were duly solicited, opened and read aloud in public on August 9, 2024 for Bid RFB-7201A “Maintenance and Repair of Fire Suppression Systems”, and
WHEREAS as a result of an examination of the bids submitted, the administration determined that Hudson Valley Fire, Inc. was the lowest responsive and responsible bidder with a bid of $162,525.00.
NOW THEREFORE BE IT RESOLVED: That the Board of Education hereby authorizes the Superintendent of Schools to award Bid No. 7201A “Maintenance and Repair of Fire Suppression Systems” to Hudson Valley Fire, Inc. for an amount not to exceed $162,525.00. for a term of 365 calendar days, renewable for up to two (2) additional years.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 6 Nay: 0. | | The motion Carried 6 - 0 | | | | | Felix Rios | Yes | | Lawrence Sykes | Yes | | Sheila Greenwald | Yes | | Gail Burns | Yes | | Dr. Rosalba Corrado Del Vecchio | Yes | | Kevin Cacace | Yes | |
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