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Meeting Date:
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3/16/2022 - 6:00 PM
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Category:
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SCHOOL FACILITIES MANAGEMENT
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Type:
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Action
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Subject:
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15.5 ASSIGN 10933 EMERGENCY DECLARATION KAHLIL GIBRAN SCHOOL REPLACEMENT OF UNDERGROUND FUEL OIL STORAGE TANK ENGINEERING TO E&R ENGINEERING $32,500.00
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District Goals:
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Enclosure
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File Attachment:
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Rationale:
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This resolution is to assign Architectural/Engineering design task for emergency declaration work CIP10933 “Underground Fuel Oil Storage Tank Replacement (UST) and Related Work” at Kahlil Gibran School under requirements contract 2020-‘0594 to Eisenbach & Ruhnke Engineering, P.C., (E&R) for an amount not to exceed $32,500.00 and 365 calendar days.
The emergency declaration issued by the Superintendent on November 24, 2021 is attached.
The UST failed to pass annual tests mandated by Westchester County Dept. of Health. Per current regulations, a “spill” was reported to the NYSDEC. The tank was emptied and taken out of service. A temporary tank has been installed by Luzon Environmental, the District’s current maintenance contractor. WCDOH requires that failed USTs be replaced within 6 months.
This RFP was issued to E&R, the most knowledgeable and expedient consultant with respect to oil storage tank replacements.
E&R’s base proposal is for $27,500.00 (plus $5,000 for reimbursable expenses) to provide: confirmation of existing conditions to create construction documents for the replacement of the tank, including a new pump set, re-design of the storm drainage over the tank area and restoration of the site. The plans will be submitted to the SED for building aid. E&R will also be providing construction administration.
This project cost is currently anticipated to be roughly $400,000.00 and construction is planned for the day shift of April break of 2022 continuing during the school year after school hours
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Funding:
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B5528CP110933.B21C01.B2046A1620 $32,500.00 Local Capital Bonded Fund
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Resolution:
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Ladies and Gentlemen:
WHEREAS: under Resolution 15.15 dated February 26, 2020, the Board of Education authorized the award contract 2020-‘0594 for environmental engineering to Eisenbach & Ruhnke, Engineering PC, amount not to exceed $1 million, and
WHEREAS: by Resolution 17.5 dated May 19, 2021 the Board of Education authorized an amendment to increase the contract by $500,000.00 to $1,500,000.00 extending the term for another 365 calendar days, and
WHEREAS: by Resolution at this same meeting the Board of Education is expected to authorize an amendment to increase the contract by $500,000.00 to $2,000,000.00 extending the term for another 365 calendar days, and
WHEREAS: work as defined under that contract is required for engineering consulting services for the capital project CIP10933 “Underground Fuel Oil Storage Tank Replacement and Related Work” at Kahlil Gibran School, and
WHEREAS: the response by Eisenbach & Ruhnke Engineering, P.C., (E&R) was deemed most advantageous to the District at a cost not to exceed $32,500.00 including $5,000 in reimbursables.
NOW THEREFORE BE IT RESOLVED: That the Superintendent of Schools is hereby authorized to assign Eisenbach & Ruhnke Engineering, P.C., 291 Genesee Street, Utica, NY 13501 to the task of providing professional engineering consulting services for CIP10933 “Underground Fuel Oil Storage Tank Replacement and Related Work” at Kahlil Gibran School under contract 2020-‘0594 in an amount not to exceed $32,500.00. Term is for 365 calendar days.
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Approvals:
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Recommended By:
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Signed By:
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John Carr - Executive Director
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Signed By:
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Tom Collich - Purchasing Director
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Signed By:
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Finance Department - Finance Reviewer
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Signed By:
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Elizabeth Janocha - Deputy Commissioner
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Signed By:
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John Liszewski - Commissioner
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Signed By:
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Matthew Gallagher - Corporation Counsel
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Signed By:
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Dr. Edwin M. Quezada - Superintendent of Schools
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Vote Results:
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| Original Motion | Member Kevin Cacace Moved, Member Gail Burns seconded to approve the Original motion 'Ladies and Gentlemen:
WHEREAS: under Resolution 15.15 dated February 26, 2020, the Board of Education authorized the award contract 2020-‘0594 for environmental engineering to Eisenbach & Ruhnke, Engineering PC, amount not to exceed $1 million, and
WHEREAS: by Resolution 17.5 dated May 19, 2021 the Board of Education authorized an amendment to increase the contract by $500,000.00 to $1,500,000.00 extending the term for another 365 calendar days, and
WHEREAS: by Resolution at this same meeting the Board of Education is expected to authorize an amendment to increase the contract by $500,000.00 to $2,000,000.00 extending the term for another 365 calendar days, and
WHEREAS: work as defined under that contract is required for engineering consulting services for the capital project CIP10933 “Underground Fuel Oil Storage Tank Replacement and Related Work” at Kahlil Gibran School, and
WHEREAS: the response by Eisenbach & Ruhnke Engineering, P.C., (E&R) was deemed most advantageous to the District at a cost not to exceed $32,500.00 including $5,000 in reimbursables.
NOW THEREFORE BE IT RESOLVED: That the Superintendent of Schools is hereby authorized to assign Eisenbach & Ruhnke Engineering, P.C., 291 Genesee Street, Utica, NY 13501 to the task of providing professional engineering consulting services for CIP10933 “Underground Fuel Oil Storage Tank Replacement and Related Work” at Kahlil Gibran School under contract 2020-‘0594 in an amount not to exceed $32,500.00. Term is for 365 calendar days.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 8 Nay: 0. | | The motion Carried 8 - 0 | | | | | Rev. Steve Lopez | Yes | | Dr. Rosalba Corrado Del Vecchio | Yes | | Kevin Cacace | Yes | | Gail Burns | Yes | | Dr. John Castanaro | Yes | | Rosemarie Linton | Yes | | Amjed Kuri | Yes | | Lawrence Sykes | Yes | |
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