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Meeting Date:
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6/21/2023 - 5:30 PM
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Category:
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SCHOOL FACILITIES MANAGEMENT
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Type:
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Action
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Subject:
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19.33 Extension 3 “Maintenance and Repair of Oil Burners & Boilers” with Ultimate Power, Inc., for $716,000.00
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District Goals:
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Enclosure
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File Attachment:
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Rationale:
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By Resolution 15.13 dated July 15, 2020 the Board of Education authorized the award of Contract 2021-0139 “Maintenance and Repair of Oil Burners & Boilers,” to Ultimate Power, Inc., in an amount not to exceed $716,000.00 for a term of 365 calendar days.
By Resolution 23.22 dated April 21, 2021 the Board authorized Change Order 1 to add $148,846.00 in funds increasing the contract to $864,846.00 with no change in term.
By Resolution 16.7 dated June 16, 2021 the Board authorized the first extension of the contract by one year under the same terms and conditions increasing the contract amount by $716,000.00 to $1,580,846.00 and the term by 365 to 730 calendar days.
By Resolution 14.9 dated November 17, 2021, the Board authorized Change Order 3 to add $152,263.50 increasing the contract from $1,580,846.00 to $1,733,109.50 with no change in term.
By Resolution 20.26 dated June 14, 2022 the Board authorized Change Order 4 for $834,860.00 increasing the contract from $1,733,109.50 to $2,567,969.50 and the term by 365 calendar days.
By Resolution 15.15 dated February 15, 2023 the Board authorized Change Order 5 to add $385,660.00 increasing the contract from $2,567,969.50 to $2,953,629.50 with no change in term.
This extension is for the third of three contractually available annual extensions of Contract 2021-0139 “Maintenance and Repair of Oil Burners & Boilers” with Ultimate Power, Inc., for $716,000.00 and 365 calendar days.
This is the annual service contract, with the terms and conditions provide for annual renewal for up to three additional years by mutual consent of the parties under the same terms and conditions as originally awarded.
This resolution is to extend by Change Order 6 the third contract renewal and increase the contract amount to $3,669,629.50 and extend the contract term to 1,460 calendar days.
This is a general fund annual service contract for the preventative maintenance, cleaning, inspection and repair of the 108 boilers and burners in the District.
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Funding:
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450.5150.1000000.1620. B2300 Contractual $126,000.00
450.5150.1000000.1625.B2316 Building Repair $590,000.00
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Resolution:
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Ladies and Gentlemen:
WHEREAS: by Resolution 15.13 dated July 15, 2020 the Board of Education authorized the award of Contract 2021-0139 “Maintenance and Repair of Oil Burners & Boilers,” to Ultimate Power, Inc., in an amount not to exceed $716,000.00 for a term of 365 days, and
WHEREAS: by Resolution 23.22 dated April 21, 2021 the Board authorized Change Order 1 to add $148,846.00 in funds increasing the contract to $864,846.00 with no change in term, and
WHEREAS: by Resolution 16.7 dated June 16, 2021 the Board authorized Change Order 2 to extend the contract by one year under the same terms and conditions increasing the contract amount by $716,000.00 to $1,580,846.00 and the term by 365 to 730 calendar days, and
WHEREAS: by Resolution 14.9 dated November 17, 2021, the Board authorized Change Order 3 to add $152,263.50 increasing the contract from $1,580,846.00 to $1,733,109.50 with no change in term, and
WHEREAS: by Resolution 20.26 dated June 14, 2022 the Board authorized Change Order 4 for $834,860.00 increasing the contract from $1,733,109.50 to $2,567,969.50 and the term by 365 days, and
WHEREAS: by Resolution 15.15 dated February 15, 2023 the Board authorized Change Order 5 to add $385,660.00 increasing the contract from $2,567,969.50 to $2,953,629.50 with no change in term, and
WHEREAS: bid specifications provide for annual extensions by the mutual consent of both parties, under the same terms and conditions of the original contract, for up to three additional years, and
WHEREAS: There is mutual consent of the parties to extend this contract for the third of the three possible extensions.
NOW THEREFORE BE IT RESOLVED: That the Superintendent of Schools is hereby authorized to extend this annual Contract 2021-0139 for “Maintenance and Repair of Oil Burners & Boilers” with Ultimate Power, Inc., 45 Nancy Street, West Babylon, NY 11704, increasing amount to $3,669,629.50 and the term to 1,460 calendar days.
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Approvals:
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Recommended By:
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Signed By:
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John Carr - Executive Director
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Signed By:
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Tom Collich - Purchasing Director
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Signed By:
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Finance Department - Finance Reviewer
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Signed By:
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Elizabeth Janocha - Deputy Commissioner
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Signed By:
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John Liszewski - Commissioner
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Signed By:
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Matthew Gallagher - Corporation Counsel
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Signed By:
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Dr. Edwin M. Quezada - Superintendent of Schools
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Vote Results:
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| Original Motion | Member Kevin Cacace Moved, Member Rosemarie Linton seconded to approve the Original motion 'Ladies and Gentlemen:
WHEREAS: by Resolution 15.13 dated July 15, 2020 the Board of Education authorized the award of Contract 2021-0139 “Maintenance and Repair of Oil Burners & Boilers,” to Ultimate Power, Inc., in an amount not to exceed $716,000.00 for a term of 365 days, and
WHEREAS: by Resolution 23.22 dated April 21, 2021 the Board authorized Change Order 1 to add $148,846.00 in funds increasing the contract to $864,846.00 with no change in term, and
WHEREAS: by Resolution 16.7 dated June 16, 2021 the Board authorized Change Order 2 to extend the contract by one year under the same terms and conditions increasing the contract amount by $716,000.00 to $1,580,846.00 and the term by 365 to 730 calendar days, and
WHEREAS: by Resolution 14.9 dated November 17, 2021, the Board authorized Change Order 3 to add $152,263.50 increasing the contract from $1,580,846.00 to $1,733,109.50 with no change in term, and
WHEREAS: by Resolution 20.26 dated June 14, 2022 the Board authorized Change Order 4 for $834,860.00 increasing the contract from $1,733,109.50 to $2,567,969.50 and the term by 365 days, and
WHEREAS: by Resolution 15.15 dated February 15, 2023 the Board authorized Change Order 5 to add $385,660.00 increasing the contract from $2,567,969.50 to $2,953,629.50 with no change in term, and
WHEREAS: bid specifications provide for annual extensions by the mutual consent of both parties, under the same terms and conditions of the original contract, for up to three additional years, and
WHEREAS: There is mutual consent of the parties to extend this contract for the third of the three possible extensions.
NOW THEREFORE BE IT RESOLVED: That the Superintendent of Schools is hereby authorized to extend this annual Contract 2021-0139 for “Maintenance and Repair of Oil Burners & Boilers” with Ultimate Power, Inc., 45 Nancy Street, West Babylon, NY 11704, increasing amount to $3,669,629.50 and the term to 1,460 calendar days.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 7 Nay: 0. | | The motion Carried 7 - 0 | | | | | Lawrence Sykes | Yes | | Gail Burns | Yes | | Rosemarie Linton | Yes | | Dr. John Castanaro | Yes | | Rev. Steve Lopez | Yes | | Kevin Cacace | Yes | | Dr. Rosalba Corrado Del Vecchio | Yes | |
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