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Meeting Date:
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7/15/2020 - 6:00 PM
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Category:
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SCHOOL FACILITIES MANAGEMENT
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Type:
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Action
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Subject:
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15.14 SECOND AMENDMENT TO CAPITAL FUNDED Contract 617109 for Professional Architectural Engineering Services on a Requirements Basis to Greenman –Pedersen, Inc. (GPI) in the amount of $250,000.00 increasing the total contract to $1,750,000.00 and extending the term for an additional 24 months.
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District Goals:
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Enclosure
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File Attachment:
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Rationale:
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This is to amend one of the five contracts awarded to separate firms via Board Resolution Item 17.5 dated January 20, 2016. That resolution provided up to $1 million for A/E work over three years, ending January 2019. Amendment 1 via Board Resolution Item 22.22 dated June 20, 2017 increase their contract from $1,000,000 to $1,500,000 and extended the term of the contract for an additional 2 years.
This amendment is required to provide funding for fees for work beyond the previous amendment funding of $1.5 million and extend the contract term for an additional 2 years. Principally to fund the additional architectural & engineering services task for being assigned to GPI for School 30 “6 Classroom Addition” CIP #10826 and extend the term to cover time required for construction of the 6 classroom 2 story addition, anticipated to be built in 2022. The current contract is set to expire December 31, 2020.
The $1,750,000 figure indicated above is an upper limit for expenditure under this agreement and will not be encumbered unless specific tasks are assigned, via Board resolutions.
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Funding:
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CAPITAL BOND FUNDS ON A PROJECT BY PROJECT BASIS
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Resolution:
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Ladies and Gentlemen:
WHEREAS: The District has a need for on-going professional architectural and engineering services for the maintenance and improvement of its physical plant, and
WHEREAS: such services have been duly solicited in compliance with NYS Municipal Law 104B and the City of Yonkers procurement policy through the issuance of the publicly advertised request for proposal RFP313 “Architectural & Engineering Services for the School Facilities Management Department”, and
WHEREAS: Via Resolution 17.5 at their stated meeting on January 20, 2016 the Board of Trustees awarded requirements contract 617109 to Greenman-Pedersen, Inc., for an amount not to exceed $1 million and,
WHEREAS: Via Resolution 22.22 at their stated meeting on June 20, 2017 this contract was amended to provide an additional $500,000 in design services and extend the contract term to January 31, 2023, and
WHEREAS: additional tasks beyond the current contract amount and term are required by the District of GPI, and
WHEREAS: the current limit of the existing contract is therefore to be increased by $250,000 to a total of $1,750,000 to provide for such services if and when they become required.
NOW THEREFORE BE IT RESOLVED: That the Superintendent of School be authorized to amend Contract 617109 with Greenman Pedersen, Inc. to increase the available limit to $1,750,000.00 and extend the contract term for an additional 24 months per RFP313 “Architectural & Engineering Services for the School Facilities Management Department”.
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Approvals:
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Recommended By:
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Signed By:
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John Carr - Executive Director
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Signed By:
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Finance Department - Finance Reviewer
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Signed By:
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Tom Collich - Purchasing Director
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Signed By:
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Elizabeth Janocha - Deputy Commissioner
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Signed By:
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John Liszewski - Commissioner
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Signed By:
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Matthew Gallagher - Corporation Counsel
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Signed By:
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Dr. Edwin M. Quezada - Superintendent of Schools
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Vote Results:
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| Original Motion | Member Kevin Cacace Moved, Member Judith_Ramos Meier seconded to approve the Original motion 'Ladies and Gentlemen:
WHEREAS: The District has a need for on-going professional architectural and engineering services for the maintenance and improvement of its physical plant, and
WHEREAS: such services have been duly solicited in compliance with NYS Municipal Law 104B and the City of Yonkers procurement policy through the issuance of the publicly advertised request for proposal RFP313 “Architectural & Engineering Services for the School Facilities Management Department”, and
WHEREAS: Via Resolution 17.5 at their stated meeting on January 20, 2016 the Board of Trustees awarded requirements contract 617109 to Greenman-Pedersen, Inc., for an amount not to exceed $1 million and,
WHEREAS: Via Resolution 22.22 at their stated meeting on June 20, 2017 this contract was amended to provide an additional $500,000 in design services and extend the contract term to January 31, 2023, and
WHEREAS: additional tasks beyond the current contract amount and term are required by the District of GPI, and
WHEREAS: the current limit of the existing contract is therefore to be increased by $250,000 to a total of $1,750,000 to provide for such services if and when they become required.
NOW THEREFORE BE IT RESOLVED: That the Superintendent of School be authorized to amend Contract 617109 with Greenman Pedersen, Inc. to increase the available limit to $1,750,000.00 and extend the contract term for an additional 24 months per RFP313 “Architectural & Engineering Services for the School Facilities Management Department”.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 8 Nay: 0. | | The motion Carried 8 - 0 | | | | | Andrea Brown | Yes | | Judith_Ramos Meier | Yes | | Rev. Steve Lopez | Yes | | Kevin Cacace | Yes | | Dr. Rosalba Corrado Del Vecchio | Yes | | Abdool H. Jamal | Yes | | Dr. John Castanaro | Yes | | Lakisha Collins-Bellamy | Yes | |
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