|
|
|
|
|
|
|
Meeting Date:
|
1/19/2022 - 6:00 PM
|
|
Category:
|
INFORMATION TECHNOLOGY
|
|
Type:
|
Action
|
|
Subject:
|
14.2 Emergency Connectivity Fund - Chromebooks and Hot Spots - 2021-2022
|
|
District Goals:
|
|
|
Enclosure
|
|
|
File Attachment:
|
|
|
Rationale:
|
Information Technology Department – GML104B
Contractor – CDW/G
Term – July 1, 2021 – June 30, 2022
Amount of Subscription – Not to exceed $1,393,150.00 for up to 16,300 hotspots with service through the remainder of the school year.
Not to exceed $2,932,450.00 for up to 11,150 additional Chromebooks
Account Number – TBD
Scope – In May 2021, the Federal Communications Commission (FCC) established the Emergency Connectivity Fund (ECF) to provide funding to schools and libraries for devices and Internet connectivity for students, school staff and library patrons in an effort to provide access to the Internet necessary to participate in remote learning. The ECF provided $7.17 billion in funding for schools and libraries to purchase devices (up to $400 per device) and Internet access via ‘hotspots” with a $250 limit on the cost of the actual hotspot and fund the monthly service. Two application windows were set for schools and libraries to submit their applications with two billing methods. One being a reimbursement method, whereby the District would submit reimbursement requests, and the other being Service Provider Invoicing (SPI) method, meaning the Service Provider would bill the ECF directly and not the District. The District submitted an application in both filing windows, both of which were approved. The applications were for both Chromebooks and Internet hotspots. Quantities were based on the District’s Free and Reduced Lunch information as the devices and hotspots both were to be assigned to students in need and for both school and home use. The first application was for 7,000 hotspots, CDW (Kajeet hotspots) at $14.25 per month for unlimited access for the remainder of the school year (6 months) for a total of $598,000.00 and 3,000 Chromebooks, CDW $263.00 each for a total of $789,000.00. The second application was for an additional 8,150 Chromebooks, CDW $263.00 each for a total of $2,143,450.00 and 9,300 hotspots, CDW (Kajeet hotspots) at $14.25 per month for unlimited access for the remainder of the school year (6 months) for a total of $795,150.00.
|
|
Funding:
|
The District will not incur the expense. The service provider will invoice the ECF Directly.
|
|
Resolution:
|
WHEREAS the District is seeking to purchase, as needed, hotspots, to provide Internet Access to those in need as well as Chromebooks approved by the Emergency Connectivity Fund (ECF), and,
WHEREAS the District submitted applications for hotspots and Chromebooks in both ECF filing windows, both of which were successfully approved, and,
WHEREAS the application were both filed using the Service Provider Invoicing (SPI) method of service provider payment. SPI requires that the service provide bill the Federal government directly for payment and not the District. The approvals included 7,000 hotspots, CDW (Kajeet hotspots) at $14.25 per month for unlimited access for the remainder of the school year (6 months) for a total of $598,000.00 and 3,000 Chromebooks, CDW $263.00 each for a total of $789,000.00. The second application was for an additional 8,150 Chromebooks, CDW $263.00 each for a total of $2,143,450.00 and 9,300 hotspots, CDW (Kajeet hotspots) at $14.25 per month for unlimited access for the remainder of the school year (6 months) for a total of $795,150.00. Although purchase orders must be generated the service provided will not invoice the District.
NOW THEREFORE BE IT RESOLVED: The Yonkers Public Schools will issue purchase orders as needed to secure the equipment and service, approved by the Emergency Connectivity Fund, to CDW/G, Sourcewell 081419, in an amount not to exceed $2,932,450.00 for up to 11,150 Chromebooks and an amount not to exceed $1,393,150.00 for up to 16,300 hotspots with 6 months of unlimited, filtered Internet access.
|
|
Approvals:
|
|
Recommended By:
|
|
Signed By:
|
|
|
Christopher Carvalho - Director
|
|
|
Signed By:
|
|
|
Dr. Fenix Arias - Manager of Administration
|
|
|
Signed By:
|
|
|
Bob Cacace - Commissioner
|
|
|
Signed By:
|
|
|
Cheryl Green - Deputy Commissioner Dept. of Information Technology
|
|
|
Signed By:
|
|
|
Tom Collich - Purchasing Director
|
|
|
Signed By:
|
|
|
Finance Department - Finance Reviewer
|
|
|
Signed By:
|
|
|
Elizabeth Janocha - Deputy Commissioner
|
|
|
Signed By:
|
|
|
John Liszewski - Commissioner
|
|
|
Signed By:
|
|
|
Matthew Gallagher - Corporation Counsel
|
|
|
Signed By:
|
|
|
Dr. Edwin M. Quezada - Superintendent of Schools
|
|
|
|
|
Vote Results:
|
| Original Motion | Member Dr. Rosalba Corrado Del Vecchio Moved, Member Sheila Greenwald seconded to approve the Original motion 'WHEREAS the District is seeking to purchase, as needed, hotspots, to provide Internet Access to those in need as well as Chromebooks approved by the Emergency Connectivity Fund (ECF), and,
WHEREAS the District submitted applications for hotspots and Chromebooks in both ECF filing windows, both of which were successfully approved, and,
WHEREAS the application were both filed using the Service Provider Invoicing (SPI) method of service provider payment. SPI requires that the service provide bill the Federal government directly for payment and not the District. The approvals included 7,000 hotspots, CDW (Kajeet hotspots) at $14.25 per month for unlimited access for the remainder of the school year (6 months) for a total of $598,000.00 and 3,000 Chromebooks, CDW $263.00 each for a total of $789,000.00. The second application was for an additional 8,150 Chromebooks, CDW $263.00 each for a total of $2,143,450.00 and 9,300 hotspots, CDW (Kajeet hotspots) at $14.25 per month for unlimited access for the remainder of the school year (6 months) for a total of $795,150.00. Although purchase orders must be generated the service provided will not invoice the District.
NOW THEREFORE BE IT RESOLVED: The Yonkers Public Schools will issue purchase orders as needed to secure the equipment and service, approved by the Emergency Connectivity Fund, to CDW/G, Sourcewell 081419, in an amount not to exceed $2,932,450.00 for up to 11,150 Chromebooks and an amount not to exceed $1,393,150.00 for up to 16,300 hotspots with 6 months of unlimited, filtered Internet access.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 8 Nay: 0. | | The motion Carried 8 - 0 | | | | | Rev. Steve Lopez | Yes | | Andrea Brown | Yes | | Kevin Cacace | Yes | | Dr. Rosalba Corrado Del Vecchio | Yes | | Gail Burns | Yes | | Sheila Greenwald | Yes | | Amjed Kuri | Yes | | Rosemarie Linton | Yes | |
|
|
|
|
|
|
|