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Meeting Date:
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6/21/2023 - 5:30 PM
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Category:
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SCHOOL FACILITIES MANAGEMENT
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Type:
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Action
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Subject:
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19.30 Extension 2 “Annual Maintenance and Repair of HVAC Controls” to Energy Management of Facilities, Inc. for $933,600.00
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District Goals:
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Enclosure
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File Attachment:
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Rationale:
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By Resolution 16.32 dated June 16, 2021 Contract 2022-0065 for “Maintenance and Repair of HVAC Controls” was awarded to Energy Management of Facilities, Inc., (EMF) for $933,600.00 and 365 calendar days. The terms and conditions provide for annual renewal for up to a period of five years by mutual consent of the parties under the same terms and conditions as originally awarded.
By Resolution 20.29 dated June 14, 2022 this contract was extended for one year, increasing the contract to $1,867,200.00 and the term to 730 calendar days.
By Resolution 17.4 dated August 17, 2022 Change Order 1 was issued in the amount of $28,615.25 increasing the contract to $1,895,815.25 with no change in terms.
This resolution is to invoke the renewal clause and extend the contract for the second time, increasing the amount to $2,829,415.25 and the contract term to 1,095 calendar days.
This is a general fund annual service contract for service and repair of the HVAC controls and pneumatic compressors throughout the district. This includes thermostats, valves, dampers and other devices controlling HVAC as well as the air-compressors supplying the air to run these controls.
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Funding:
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450.5150.100000.1620. B2300 Contractual $383,000.00
450.5150.100000.1625. B2316 Building Repairs $550,600.00
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Resolution:
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Ladies and Gentlemen:
WHEREAS: By Board Resolution 16.32 dated June 16, 2021, Contract 2022-0065 “Maintenance and Repair of HVAC Controls” was awarded to Energy Management of Facilities, Inc., (EMF) for $933,600.00 and 365 calendar days, and
WHEREAS: By Board Resolution 20.29 dated June 14, 2022 this contract was extended for one year increasing the contract to $1,867,200.00 and the term to 730 calendar days.
WHEREAS: By Board Resolution 17.4 dated August 17, 2022 Change Order 1 was issued in the amount of $28,615.25 increasing the contract to $1,895,815.25 with no change in terms.
WHEREAS: Bid specifications provide for annual extensions, by the mutual consent of both parties, under the same terms and conditions of the original contract for up to five years, and
WHEREAS: This resolution is to invoke the renewal clause and extend the contract for the second time increasing the amount to $2,829,415.25 and the contract term to 1,095 calendar days.
WHEREAS: The administration recommends that the District invoke this renewal clause and renew the contract for a second time, for another 365 calendar days and $933,600.00.
NOW THEREFORE BE IT RESOLVED: That the Superintendent of Schools is hereby authorized to extend Contract 2022-0065 for “Maintenance and Repair of HVAC Controls” to Energy Management of Facilities, Inc., 581 North State Road STE 6 Briarcliff Manor NY 10510 for the second time by $933,600.00, increasing the amount to $2,829,415.25 and the term to 1,095 calendar days.
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Approvals:
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Recommended By:
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Signed By:
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John Carr - Executive Director
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Signed By:
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Tom Collich - Purchasing Director
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Signed By:
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Finance Department - Finance Reviewer
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Signed By:
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Elizabeth Janocha - Deputy Commissioner
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Signed By:
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John Liszewski - Commissioner
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Signed By:
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Matthew Gallagher - Corporation Counsel
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Signed By:
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Dr. Edwin M. Quezada - Superintendent of Schools
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Vote Results:
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| Original Motion | Member Kevin Cacace Moved, Member Rosemarie Linton seconded to approve the Original motion 'Ladies and Gentlemen:
WHEREAS: By Board Resolution 16.32 dated June 16, 2021, Contract 2022-0065 “Maintenance and Repair of HVAC Controls” was awarded to Energy Management of Facilities, Inc., (EMF) for $933,600.00 and 365 calendar days, and
WHEREAS: By Board Resolution 20.29 dated June 14, 2022 this contract was extended for one year increasing the contract to $1,867,200.00 and the term to 730 calendar days.
WHEREAS: By Board Resolution 17.4 dated August 17, 2022 Change Order 1 was issued in the amount of $28,615.25 increasing the contract to $1,895,815.25 with no change in terms.
WHEREAS: Bid specifications provide for annual extensions, by the mutual consent of both parties, under the same terms and conditions of the original contract for up to five years, and
WHEREAS: This resolution is to invoke the renewal clause and extend the contract for the second time increasing the amount to $2,829,415.25 and the contract term to 1,095 calendar days.
WHEREAS: The administration recommends that the District invoke this renewal clause and renew the contract for a second time, for another 365 calendar days and $933,600.00.
NOW THEREFORE BE IT RESOLVED: That the Superintendent of Schools is hereby authorized to extend Contract 2022-0065 for “Maintenance and Repair of HVAC Controls” to Energy Management of Facilities, Inc., 581 North State Road STE 6 Briarcliff Manor NY 10510 for the second time by $933,600.00, increasing the amount to $2,829,415.25 and the term to 1,095 calendar days.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 7 Nay: 0. | | The motion Carried 7 - 0 | | | | | Dr. Rosalba Corrado Del Vecchio | Yes | | Kevin Cacace | Yes | | Rev. Steve Lopez | Yes | | Dr. John Castanaro | Yes | | Rosemarie Linton | Yes | | Gail Burns | Yes | | Lawrence Sykes | Yes | |
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