|
|
|
|
|
|
|
|
|
Meeting Date:
|
7/21/2021 - 6:00 PM
|
|
Category:
|
SCHOOL FACILITIES MANAGEMENT
|
|
Type:
|
Action
|
|
Subject:
|
18.15 AWARD CAPITAL SPECIAL INSPECTIONS TECTONIC & ADVANCE $500,000 PER
|
|
District Goals:
|
|
|
Enclosure
|
|
|
File Attachment:
|
|
|
Rationale:
|
Award of a CAPITAL FUNDED Contract for On-Call “Materials Testing and Special Inspection Services” to Two Shortlisted Respondents to RFP-435 for an amount not to exceed $500,000 each over a period of three years.
RFP435 for was issued by the City Purchasing Dept. and opened on January 8, 2021.
RFP435 was a for qualifications and hourly rates and had 11 responders. All responses were scored by the staff of School Facilities on a Qualifications Based Selection (QBS) basis and after interviews and other due diligence was completed the following two firms have been selected for engagement in a twenty four month contract (with option to renew for 12 additional months):
1. Tectonic Engineering Consultants, Geologists and Land Surveyors, D.P.C.
2. Advance Testing Company, Inc.
Due to their bulk and sensitive nature, the back-up, such as the RFP, selection rating forms and responses are available for viewing in the School Facilities Dept.
These two firms shall be asked to further compete for engagement on specific projects, typically capital improvement projects. The scope of work and the fees for each project will be presented to the Board for approval prior to the start of work. Every project will have its own budget and schedule but will be covered by this single contract.
The $500,000 price mentioned above is merely an upper limit for expenditure under this agreement and will not be encumbered. These funds, up to this limit will be encumbered and assigned to specific projects as the needs arise.
This arrangement benefits the District in that contracts for the numerous projects anticipated will not be required.
|
|
Funding:
|
None at this time. Capital Bond Funds to be assigned as tasks are assigned.
|
|
Resolution:
|
Ladies and Gentlemen:
WHEREAS: The District has a need for On-Call “Materials Testing and Special Inspection Services” for the maintenance and improvement of its physical plant, and
WHEREAS: such services have been duly solicited in compliance with NYS Municipal Law 104B and the City of Yonkers procurement policy through the issuance of the publicly advertised request for proposal RFP-435 On-Call “Materials Testing and Special Inspection Services” for the School Facilities Management Department”, and
WHEREAS: Two firms submitted proposals which were duly scrutinized and evaluated and the three firms most suited to the requirements of RFP435 have been shortlisted and hereby being recommended for engagement (in no particular order):
1. Tectonic Engineering Consultants, Geologists and Land Surveyors, D.P.C.
2. Advance Testing Company, Inc.
WHEREAS: this engagement shall be for twenty four months, with option to renew for 12 additional months, and
WHEREAS: work under this contract shall be done on an as needed District directed basis and paid at rates negotiated on a project by project basis, and
WHEREAS: the assignments, scopes of work and fees to be paid will be subject to the approval of the Board of Trustees, and
WHEREAS: the total of the fees paid shall not exceed a total of $500,000 dollars over the course of thirty-six months,
NOW THEREFORE BE IT RESOLVED: That the Superintendent of School be authorized to enter into the above contract per RFP-435 On-Call “Materials Testing and Special Inspection Services” for the School Facilities Management Department with the firms so listed.
|
|
Approvals:
|
|
Recommended By:
|
|
Signed By:
|
|
|
John Carr - Executive Director
|
|
|
Signed By:
|
|
|
Tom Collich - Purchasing Director
|
|
|
Signed By:
|
|
|
Finance Department - Finance Reviewer
|
|
|
Signed By:
|
|
|
Elizabeth Janocha - Deputy Commissioner
|
|
|
Signed By:
|
|
|
John Liszewski - Commissioner
|
|
|
Signed By:
|
|
|
Matthew Gallagher - Corporation Counsel
|
|
|
Signed By:
|
|
|
Dr. Edwin M. Quezada - Superintendent of Schools
|
|
|
|
|
Vote Results:
|
| Original Motion | Member Kevin Cacace Moved, Member Dr. John Castanaro seconded to approve the Original motion 'Ladies and Gentlemen:
WHEREAS: The District has a need for On-Call “Materials Testing and Special Inspection Services” for the maintenance and improvement of its physical plant, and
WHEREAS: such services have been duly solicited in compliance with NYS Municipal Law 104B and the City of Yonkers procurement policy through the issuance of the publicly advertised request for proposal RFP-435 On-Call “Materials Testing and Special Inspection Services” for the School Facilities Management Department”, and
WHEREAS: Two firms submitted proposals which were duly scrutinized and evaluated and the three firms most suited to the requirements of RFP435 have been shortlisted and hereby being recommended for engagement (in no particular order):
1. Tectonic Engineering Consultants, Geologists and Land Surveyors, D.P.C.
2. Advance Testing Company, Inc.
WHEREAS: this engagement shall be for twenty four months, with option to renew for 12 additional months, and
WHEREAS: work under this contract shall be done on an as needed District directed basis and paid at rates negotiated on a project by project basis, and
WHEREAS: the assignments, scopes of work and fees to be paid will be subject to the approval of the Board of Trustees, and
WHEREAS: the total of the fees paid shall not exceed a total of $500,000 dollars over the course of thirty-six months,
NOW THEREFORE BE IT RESOLVED: That the Superintendent of School be authorized to enter into the above contract per RFP-435 On-Call “Materials Testing and Special Inspection Services” for the School Facilities Management Department with the firms so listed.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 7 Nay: 0. | | The motion Carried 7 - 0 | | | | | Rev. Steve Lopez | Yes | | Andrea Brown | Yes | | Dr. Rosalba Corrado Del Vecchio | Yes | | Kevin Cacace | Yes | | Dr. John Castanaro | Yes | | Gail Burns | Yes | | Sheila Greenwald | Yes | |
|
|
|
|
|
|
|