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Meeting Date:
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11/18/2020 - 7:00 PM
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Category:
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SCHOOL FACILITIES MANAGEMENT
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Type:
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Action
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Subject:
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16.5 AMENDMENT 5 TO GENERAL FUND SERVICE CONTRACT 2018-0247 “Maintenance and Repair of HVAC Controls” to Energy Management of Facilities, Inc. for $539,500.00 increasing amount from $1,816,285.oo to $2,355,785.00 and term by 235 to 1,330 calendar days.
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District Goals:
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Enclosure
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File Attachment:
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Rationale:
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This contract was to expire on November 5, 2020 but due to the emergency declaration “Procurement of Goods & Services for COVID19 Response” COVID Response it is being extended to June 30, 2021 and being funded for a fourth year at the bid award amount of $539,500.00. This contract will be let for bid in the spring of 2021.
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Funding:
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450.5150.100000.1620.B2300 Contractual $100,800.00
450.5150.100000.1625.B2316 Building Repairs $438,700.00
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Resolution:
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Ladies and Gentlemen;
WHEREAS: via Resolution Item 16.6 on September 19, 2017 the Board approved the award of the general fund annual service contract “Maintenance and Repair of HVAC Controls”, to Energy Management of Facilities (EMF) in the amount of $539,500.00 for a term of 365 calendar days, and
WHEREAS: via Resolution 18.2 on November 20, 2018 the Board approved the first amendment to extend said contract for one year under the same terms and conditions for $539,500.00 and a term for an additional 365 calendar days revising the overall contract amount to $1,079,000.00, and the overall term to 730 calendar days, and
WHEREAS: via Resolution 15.8 on October 16, 2019 the Board approved the second amendment to said contract under the same terms and conditions for $539,500.00 and a term for an additional 365 calendar days revising the overall contract amount to $1,618,500.00 and the overall term to 1,095 calendar days, and
WHEREAS: via Resolution 16.15 on May 20, 2020 additional work was approved under said contract entailing the correction of over pressurization of the Yonkers Middle High School at a cost of $48,285.00 revising the contract amount to $1,666,785, and
WHEREAS: via Resolution 17.2 on October 21, 2020 covid related HVAC improvements for $149,500.00 funded through Capital funds were approved, revising the contract amount to $1,816,285.00 and
WHEREAS: additional $539,500.00 is required entailing the service and repair of HVAC control systems and compressors using General funds
NOW THEREFORE BE IT RESOLVED: That the Superintendent of Schools is hereby authorized to issue AMENDMENT 5 TO CONTRACT 2018 -0247 for “Maintenance and Repair of HVAC Controls” to Energy Management of Facilities, Inc. (EMF) 5 Cross Street, Hawthorne, New York 10532 for $539,500.00 increasing the contract amount from $1,816,285 to $2,355,785.00. Contract term is changed to 1,330 calendar days.
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Approvals:
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Recommended By:
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Signed By:
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John Carr - Executive Director
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Signed By:
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Tom Collich - Purchasing Director
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Signed By:
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Finance Department - Finance Reviewer
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Signed By:
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Elizabeth Janocha - Deputy Commissioner
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Signed By:
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John Liszewski - Commissioner
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Signed By:
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Matthew Gallagher - Corporation Counsel
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Signed By:
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Dr. Edwin M. Quezada - Superintendent of Schools
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Vote Results:
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| Original Motion | Member Kevin Cacace Moved, Member Gail Burns seconded to approve the Original motion 'Ladies and Gentlemen;
WHEREAS: via Resolution Item 16.6 on September 19, 2017 the Board approved the award of the general fund annual service contract “Maintenance and Repair of HVAC Controls”, to Energy Management of Facilities (EMF) in the amount of $539,500.00 for a term of 365 calendar days, and
WHEREAS: via Resolution 18.2 on November 20, 2018 the Board approved the first amendment to extend said contract for one year under the same terms and conditions for $539,500.00 and a term for an additional 365 calendar days revising the overall contract amount to $1,079,000.00, and the overall term to 730 calendar days, and
WHEREAS: via Resolution 15.8 on October 16, 2019 the Board approved the second amendment to said contract under the same terms and conditions for $539,500.00 and a term for an additional 365 calendar days revising the overall contract amount to $1,618,500.00 and the overall term to 1,095 calendar days, and
WHEREAS: via Resolution 16.15 on May 20, 2020 additional work was approved under said contract entailing the correction of over pressurization of the Yonkers Middle High School at a cost of $48,285.00 revising the contract amount to $1,666,785, and
WHEREAS: via Resolution 17.2 on October 21, 2020 covid related HVAC improvements for $149,500.00 funded through Capital funds were approved, revising the contract amount to $1,816,285.00 and
WHEREAS: additional $539,500.00 is required entailing the service and repair of HVAC control systems and compressors using General funds
NOW THEREFORE BE IT RESOLVED: That the Superintendent of Schools is hereby authorized to issue AMENDMENT 5 TO CONTRACT 2018 -0247 for “Maintenance and Repair of HVAC Controls” to Energy Management of Facilities, Inc. (EMF) 5 Cross Street, Hawthorne, New York 10532 for $539,500.00 increasing the contract amount from $1,816,285 to $2,355,785.00. Contract term is changed to 1,330 calendar days.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 7 Nay: 0. | | The motion Carried 7 - 0 | | | | | Gail Burns | Yes | | Lakisha Collins-Bellamy | Yes | | Dr. John Castanaro | Yes | | Dr. Rosalba Corrado Del Vecchio | Yes | | Kevin Cacace | Yes | | Andrea Brown | Yes | | Rev. Steve Lopez | Yes | |
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