Agenda Item
Meeting Date:
9/16/2020 - 7:00 PM  
Category:
SCHOOL FACILITIES MANAGEMENT  
Type:
Action  
Subject:
14.6 AWARD of a CAPITAL FUND Purchase Order for RFQ-6536, CIP10901“COVID19 Related HVAC Improvements” Districtwide to Sun-Dance Energy Contractors, Inc. (d/b/a Markley Mechanical). in an amount not to exceed $155,765.00. Term is for 365 calendar days.  
District Goals:
 
Enclosure:
 
File Attachment:
RFQ-6536 On-Call HVAC restoration Sun-Dance.pdf
BOCS Sun-Dance HVAC Restortion 10901.xlsx
Signed EMDEC COVID19 Blanket.pdf
 
Rationale:
This is to award a Purchase Order as referenced above as per the attached emergency declaration for “Procurement of Goods & Services for COVID19 Response” issued by the Superintendent on July 27, 2020.
Bids are not required under an emergency declaration but request for quotations (RFQs) were issued to 5 vendors with intentions to award multiple vendors as deemed necessary to meet the demand for the Districtwide HVAC Restoration project. Bids were received on August 5, 2020 and only 2 bids were received from Atlantic Westchester, Inc. and Sun-Dance Energy Contractors, Inc.
This is to award the subject PO which is to be implemented on a “Time and Material” and “when and where” basis for up to $158,100 for the COVID19 Districtwide HVAC Restoration.
 
Funding:
B5303CP110901.B20C03.B2203A1620, $155,765.00, LCBF  
Resolution
Ladies and Gentlemen;
WHEREAS: An Emergency Declaration was issued on July 27, 2020 for “Procurement of Goods & Services for COVID19 Response”, and
WHEREAS: Under this emergency declaration the District solicited under RFQ-6536 “On-Call HVAC Restoration” services for an amount up $155,765.00, and
WHEREAS: Sun-Dance Energy Contractors, Inc. (d/b/a Markley Mechanical) indicated that they were capable and ready to make such services at the solicited prices.
NOW THEREFORE BE IT RESOLVED: that the Superintendent of Schools is hereby authorized to award the above CAPITAL FUND Purchase Order for On-Call HVAC Restoration under Emergency Declaration for CIP 10901 “COVID19 Districtwide HVAC Restoration” to Sun-Dance Energy Contractors, Inc. (d/b/a Markley Mechanical) in an amount not to exceed $155,765.00. Term is for 365 calendar days.
 
Approvals:
Recommended By:
Signed By:
John Carr - Executive Director
Signed By:  
Tom Collich - Purchasing Director
Signed By:  
Finance Department - Finance Reviewer
Signed By:  
Elizabeth Janocha - Deputy Commissioner
Signed By:  
John Liszewski - Commissioner
Signed By:  
Matthew Gallagher - Corporation Counsel
Signed By:  
Dr. Edwin M. Quezada - Superintendent of Schools
 
Vote Results:

Original Motion
Member Kevin Cacace Moved, Member Judith_Ramos Meier seconded to approve the Original motion 'Ladies and Gentlemen;
WHEREAS: An Emergency Declaration was issued on July 27, 2020 for “Procurement of Goods & Services for COVID19 Response”, and
WHEREAS: Under this emergency declaration the District solicited under RFQ-6536 “On-Call HVAC Restoration” services for an amount up $155,765.00, and
WHEREAS: Sun-Dance Energy Contractors, Inc. (d/b/a Markley Mechanical) indicated that they were capable and ready to make such services at the solicited prices.
NOW THEREFORE BE IT RESOLVED: that the Superintendent of Schools is hereby authorized to award the above CAPITAL FUND Purchase Order for On-Call HVAC Restoration under Emergency Declaration for CIP 10901 “COVID19 Districtwide HVAC Restoration” to Sun-Dance Energy Contractors, Inc. (d/b/a Markley Mechanical) in an amount not to exceed $155,765.00. Term is for 365 calendar days.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 8 Nay: 0.
The motion Carried 8 - 0
   
Judith_Ramos Meier     Yes
Rev. Steve Lopez     Yes
Dr. Rosalba Corrado Del Vecchio     Yes
Andrea Brown     Yes
Kevin Cacace     Yes
Abdool H. Jamal     Yes
Dr. John Castanaro     Yes
Lakisha Collins-Bellamy     Yes