Agenda Item
Meeting Date:
1/20/2021 - 5:30 PM  
Category:
SCHOOL FACILITIES MANAGEMENT  
Type:
Action  
Subject:
15.17 Extension of a GENERAL FUND Lease Agreement with 201 Saw Mill River Road Development Corp. for the District Warehouse.  
District Goals:
 
Enclosure:
 
File Attachment:
2021 Ext Lease Agreement.pdf
BOCS 201 SMR.xlsx
RES 17.3 OCT 21 2015.pdf
RES 20.10 JUN 2015.pdf
RES 16.20 DEC 16 2015.pdf
 
Rationale:
This is to continue with leasing 24,500 square feet of warehouse space at 201 Saw Mill River Road in Yonkers for use as the District’s storage and distribution center for the Food Services and School Facilities departments.
There are two extensions provided under this new Lease Agreement Extension. One is to provide one month extension of the current lease under same terms and conditions, expiring on January 31, 2021 at a cost of $16,291.67. This was presented and approved under RES 17.7 on December 16, 2020
At the end of this one month extension a 5 year extension will go into effect. The new rate will be $19,565.42 per month fixed for 5 years. Annual cost for base rent will be $234,782.88 plus an owner directed reimbursable fund of $10,000.00 per year to pay costs incurred as per the “additional rent” term son the contract. Utilities costs will paid separately under YPS utilities accounts.
 
Funding:
GENERAL FUND 450.5150.100000.1620.B2300 $234,782.88 + $10,000.00 reimbursables = $244,782.88  
Resolution
Ladies and Gentlemen:

WHEREAS: this lease agreement was extend for 5 years by an agreement dated December 1, 2015 via Board Resolution 16.20 on December 16, 2015, and

WHEREAS: this lease agreement was most recently modified by via Board Resolution 17.7 on December 16, 2022 for a one month extension, and

WHEREAS: the Board is still in need of this 24, 500 square feet of warehouse space to serve as the central storage and distribution center for the food services , school facilities management, information technology and,

WHEREAS the Board of Education agrees to extend the term of the lease for an additional 5 years that shall commence on February 1, 2021 at the fixed annual rate of $234,782.88 plus an owner directed reimbursable fund of $10,000.00 per year to pay costs incurred as per the “additional rent” terms of the contract.

NOW THEREFORE BE IT RESOLVED that the Board of Trustees authorizes the Superintendent of Schools to execute this lease extension agreement dated December 31, 2020 for 24,500 square feet of space at 201 Saw Mill River Road with 201 Saw Mill River Road Development Corp., in an annual amount of $234,782.88 plus an owner directed reimbursable fund of $10,000.00 per year to pay costs incurred as per the “additional rent” terms of the contract, for a term of 5 years ending January 31, 2025.
 
Approvals:
Recommended By:
Signed By:
John Carr - Executive Director
Signed By:  
Tom Collich - Purchasing Director
Signed By:  
Finance Department - Finance Reviewer
Signed By:  
Elizabeth Janocha - Deputy Commissioner
Signed By:  
John Liszewski - Commissioner
Signed By:  
Matthew Gallagher - Corporation Counsel
Signed By:  
Dr. Edwin M. Quezada - Superintendent of Schools
 
Vote Results:

Original Motion
Member Kevin Cacace Moved, Member Gail Burns seconded to approve the Original motion 'Ladies and Gentlemen:

WHEREAS: this lease agreement was extend for 5 years by an agreement dated December 1, 2015 via Board Resolution 16.20 on December 16, 2015, and

WHEREAS: this lease agreement was most recently modified by via Board Resolution 17.7 on December 16, 2022 for a one month extension, and

WHEREAS: the Board is still in need of this 24, 500 square feet of warehouse space to serve as the central storage and distribution center for the food services , school facilities management, information technology and,

WHEREAS the Board of Education agrees to extend the term of the lease for an additional 5 years that shall commence on February 1, 2021 at the fixed annual rate of $234,782.88 plus an owner directed reimbursable fund of $10,000.00 per year to pay costs incurred as per the “additional rent” terms of the contract.

NOW THEREFORE BE IT RESOLVED that the Board of Trustees authorizes the Superintendent of Schools to execute this lease extension agreement dated December 31, 2020 for 24,500 square feet of space at 201 Saw Mill River Road with 201 Saw Mill River Road Development Corp., in an annual amount of $234,782.88 plus an owner directed reimbursable fund of $10,000.00 per year to pay costs incurred as per the “additional rent” terms of the contract, for a term of 5 years ending January 31, 2025.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 9 Nay: 0.
The motion Carried 9 - 0
   
Andrea Brown     Yes
Rev. Steve Lopez     Yes
Kevin Cacace     Yes
Dr. John Castanaro     Yes
Abdool H. Jamal     Yes
Dr. Rosalba Corrado Del Vecchio     Yes
Lakisha Collins-Bellamy     Yes
Sheila Greenwald     Yes
Gail Burns     Yes