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Meeting Date:
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8/17/2022 - 6:00 PM
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Category:
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SCHOOL FACILITIES MANAGEMENT
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Type:
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Action
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Subject:
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17.4 Change Order 1 for Annual Service Contract for “Maintenance and Repair of HVAC Controls” to Energy Management of Facilities, Inc. for $28,615.25 with no change in term.
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District Goals:
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Enclosure
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File Attachment:
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Rationale:
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By Board Resolution Item 16.32 dated June 16, 2021 the Board of Trustees authorized the award of contract 2022-0065 for “Maintenance and Repair of HVAC Controls” to Energy Management of Facilities, Inc., (EMF) for $933,600.00 and 365 calendar days.
By Board Resolution Item 20.29 dated June 14, 2022 the Board of Trustees authorized the first amendment to contract 2022-0065 for extension per the contract documents.
A second amendment is required to facilitate the payment of invoices for change order work that was completed prior to the first extension but not invoiced. This work includes: Cross Hill Academy Fire Remediation of Controls for $10,054.25, Emergency work to repair coil freeze ups at Ella Fitzgerald Academy for $14,625.00 and district-wide upgrades to the Andover Building Management System for $3,936.00.
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Funding:
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450.5150.100000.1625. B2316 Building Repairs $28,615.25
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Resolution:
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Ladies and Gentlemen:
WHEREAS: By Board Resolution Item 16.32 dated June 16, 2021 the Board of Trustees authorized the award of contract 2022-0065 for “Maintenance and Repair of HVAC Controls” to Energy Management of Facilities, Inc., (EMF) for $933,600.00 and 365 calendar days.
WHEREAS: By Board Resolution Item 20.29 dated June 14, 2022 the Board of Trustees authorized the first amendment to contract 2022-0065 for the first annual extension increasing the contract to $1,867,200 and the term to 730 calendar days, and
WHEREAS: Work under this contract was completed and duly accepted by the District during the first year of the contract but not invoiced as required, and
WHEREAS: This work includes: Cross-Hill Academy Fire Remediation of Controls for $10,054.25, Emergency work to repair coil freeze ups at Ella Fitzgerald Academy for $14,625.00 and district-wide upgrades to the Andover Building Management System for $3,936.00 for a total of $28,615.25 in outstanding invoices.
NOW THEREFORE BE IT RESOLVED: That the Superintendent of Schools is hereby authorized to approve change order 1 amendment 2 to Contract 2022-00000065 for “Maintenance and Repair of HVAC Controls” to Energy Management of Facilities, Inc., 581 North State Road STE 6 Briarcliff Manor NY 10510 increasing the contract from $1,867,200 to 1,895,815.25 with no change in term.
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Approvals:
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Recommended By:
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Signed By:
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John Carr - Executive Director
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Signed By:
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Tom Collich - Purchasing Director
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Signed By:
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Finance Department - Finance Reviewer
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Signed By:
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Elizabeth Janocha - Deputy Commissioner
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Signed By:
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John Liszewski - Commissioner
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Signed By:
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Matthew Gallagher - Corporation Counsel
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Signed By:
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Dr. Edwin M. Quezada - Superintendent of Schools
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Vote Results:
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| Original Motion | Member Kevin Cacace Moved, Member Rosemarie Linton seconded to approve the Original motion 'Ladies and Gentlemen:
WHEREAS: By Board Resolution Item 16.32 dated June 16, 2021 the Board of Trustees authorized the award of contract 2022-0065 for “Maintenance and Repair of HVAC Controls” to Energy Management of Facilities, Inc., (EMF) for $933,600.00 and 365 calendar days.
WHEREAS: By Board Resolution Item 20.29 dated June 14, 2022 the Board of Trustees authorized the first amendment to contract 2022-0065 for the first annual extension increasing the contract to $1,867,200 and the term to 730 calendar days, and
WHEREAS: Work under this contract was completed and duly accepted by the District during the first year of the contract but not invoiced as required, and
WHEREAS: This work includes: Cross-Hill Academy Fire Remediation of Controls for $10,054.25, Emergency work to repair coil freeze ups at Ella Fitzgerald Academy for $14,625.00 and district-wide upgrades to the Andover Building Management System for $3,936.00 for a total of $28,615.25 in outstanding invoices.
NOW THEREFORE BE IT RESOLVED: That the Superintendent of Schools is hereby authorized to approve change order 1 amendment 2 to Contract 2022-00000065 for “Maintenance and Repair of HVAC Controls” to Energy Management of Facilities, Inc., 581 North State Road STE 6 Briarcliff Manor NY 10510 increasing the contract from $1,867,200 to 1,895,815.25 with no change in term.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 8 Nay: 0. | | The motion Carried 8 - 0 | | | | | Rev. Steve Lopez | Yes | | Kevin Cacace | Yes | | Dr. Rosalba Corrado Del Vecchio | Yes | | Dr. John Castanaro | Yes | | Gail Burns | Yes | | Sheila Greenwald | Yes | | Amjed Kuri | Yes | | Rosemarie Linton | Yes | |
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