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Meeting Date:
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2/28/2024 - 5:30 PM
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Category:
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SCHOOL FACILITIES MANAGEMENT
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Type:
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Action
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Subject:
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15.5 Eisenbach & Ruhnke Engineering, P.C. (CIP 10875) – Amendment 4
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District Goals:
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Enclosure
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File Attachment:
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Rationale:
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Eisenbach & Ruhnke Engineering, P.C.
Amount: $74,000.00
Scope: To provide additional architectural and engineering services for the “Roof, Heating Plant & Window Replacement and Interior Upgrades” at Martin Luther King Jr. Academy.
Overview:
CIP 10875 includes roofing, new heat plant & controls, windows, (select case work, shades, AC) high-tech security, re-built toilet rooms, other interior finishes, parking lot deck repairs and requisite hazardous materials abatement. Project cost is estimated at $11.9 million.
Due to the size and complexity the project is broken down into multiple parts over multiple years requiring the following additional AE Services:
Phase 1 includes bidding permanent repairs to the parking lot deck. Due to bids exceeding the estimated budget for this work the District revised the scope of work to making safe using temporary shoring. E&R was asked to also provide initial studies for temporary, however the District later had designs and the construction of temporary shoring completed by others under an Emergency Declaration. Although, the temporary work is completed, permanent repairs will be sought through alternative designs under a new capital project.
Phase 2 includes developing a separate bid document, conducting Bidding & Negotiation and Construction Administration services for the GC Window Contract replacement work. E&R was also required to re-bid the GC Window Contract after the District recommended rejecting the initial bids. Work is scheduled to start summer 2024 through May 2025.
Phase 3 includes developing separate bid documents, conducting Bidding & Negotiation and Construction Administration services GC, HVAC, Plumbing and Electrical Contracts for roof replacement, HVAC upgrades for Main Office Suite and Cafeteria, ADA upgrades to select toilet rooms and window AC upgrades for all classrooms and requisite abatement. Work is scheduled to start summer 2024 through May 2025.
The Boiler replacement and HVAC Controls scope of work is being deferred for investigations and completion under the District’s upcoming Districtwide Energy Performance Services Contract.
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Funding:
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$68,720.00
Bond Anticipation Note
B5533CP110875.B19C02.B2046A1620
$5,280.00
Local Capital Bonded Fund
B5533CP110875.B22C02.B2046A1620
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Resolution:
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WHEREAS via Resolution 15.3 dated August 21, 2019, the Board of Education assigned Eisenbach & Ruhnke Engineering, P.C. to professional engineering services for CIP 10875 “Roof, Heating Plant & Window Replacement and Interior Upgrades” at Martin Luther King Jr. Academy under PO 2020-6503 in the amount of $280,000.00 for a term of 1,095 calendar days, and
WHEREAS Amendment 4 is required additional work for project 10875, “Roof, Heating Plant & Window Replacement and Interior Upgrades” at Martin Luther King Jr. Academy, and
WHEREAS Eisenbach & Ruhnke Engineering, P.C. has presented an acceptable proposal to complete these added tasks for CIP 10875 at a cost of $74,000.00.
NOW THEREFORE BE IT RESOLVED: That the Board of Education hereby authorizes the Superintendent of Schools to amend the existing assignment to Eisenbach & Ruhnke Engineering, P.C., to provide additional architectural and engineering services for CIP 10875 “Roof, Heating Plant & Window Replacement and Interior Upgrades” at Martin Luther King Jr. Academy in the amount of $74,000.00 increasing the fee from $590,000.00 to $664,000.00.
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Approvals:
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Recommended By:
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Signed By:
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Michael Pelliccio - Director of Facilities III
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Signed By:
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Tom Collich - Purchasing Director
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Signed By:
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Finance Department - Finance Reviewer
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Signed By:
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Elizabeth Janocha - Deputy Commissioner
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Signed By:
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John Liszewski - Commissioner
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Signed By:
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Matthew Gallagher - Corporation Counsel
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Signed By:
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Dr. Luis Rodriguez - Interim Superintendent of Schools
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Vote Results:
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| Original Motion | Member Sheila Greenwald Moved, Member Dr. Rosalba Corrado Del Vecchio seconded to approve the Original motion 'WHEREAS via Resolution 15.3 dated August 21, 2019, the Board of Education assigned Eisenbach & Ruhnke Engineering, P.C. to professional engineering services for CIP 10875 “Roof, Heating Plant & Window Replacement and Interior Upgrades” at Martin Luther King Jr. Academy under PO 2020-6503 in the amount of $280,000.00 for a term of 1,095 calendar days, and
WHEREAS Amendment 4 is required additional work for project 10875, “Roof, Heating Plant & Window Replacement and Interior Upgrades” at Martin Luther King Jr. Academy, and
WHEREAS Eisenbach & Ruhnke Engineering, P.C. has presented an acceptable proposal to complete these added tasks for CIP 10875 at a cost of $74,000.00.
NOW THEREFORE BE IT RESOLVED: That the Board of Education hereby authorizes the Superintendent of Schools to amend the existing assignment to Eisenbach & Ruhnke Engineering, P.C., to provide additional architectural and engineering services for CIP 10875 “Roof, Heating Plant & Window Replacement and Interior Upgrades” at Martin Luther King Jr. Academy in the amount of $74,000.00 increasing the fee from $590,000.00 to $664,000.00.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 6 Nay: 0. | | The motion Carried 6 - 0 | | | | | Rev. Steve Lopez | Yes | | Dr. Rosalba Corrado Del Vecchio | Yes | | Dr. John Castanaro | Yes | | Gail Burns | Yes | | Sheila Greenwald | Yes | | Rosemarie Linton | Yes | |
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