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Meeting Date:
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7/19/2023 - 6:00 PM
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Category:
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SCHOOL FACILITIES MANAGEMENT
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Type:
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Action
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Subject:
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16.17 Change Order 2 Annual Service Contract for “Maintenance and Repair of HVAC Controls” to Energy Management of Facilities, Inc. for $28,720.24
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District Goals:
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Enclosure
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File Attachment:
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Rationale:
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By Resolution 16.32 dated June 16, 2021, Contract 2022-0065 for “Maintenance and Repair of HVAC Controls” was awarded to Energy Management of Facilities, Inc., (EMF) for $933,600.00 and 365 calendar days. This is an annual service contract, with the provision for renewal up to five years by mutual consent under the same terms and conditions.
By Resolution 20.29 dated June 14, 2022, this contract was extended for one year (1 of 5 possible extensions), increasing the contract by $933,600.00 to $1,867,200.00, and the term to 730 calendar days.
By Resolution 17.4 dated August 17, 2022, Change Order 1 was issued in the amount of $28,615.25, increasing the contract to $1,895,815.25 with no change in terms.
By Resolution 19.30 dated June 21, 2023, this contract was extended for the second time (2 of 5 possible extensions) for one year, increasing the contract to $2,829,415.25 and the contract term to 1,095 calendar days.
This resolution is required to facilitate the payment of invoices for change order work that was completed prior to the second extension but not invoiced. This work includes: replacement of controller on hall and maintenances at Saunders Trades and Technical High School for $5,555.97, repair of zone dampers and adjustments to radiators at Yonkers Montessori Academy for $2,054.20, unit vent repairs at Barack Obama School for Social Justice for $8,929.98, trouble shooting and repairs at School 5 for $1,020.00, and miscellaneous work for a total amount of $28,720.24.
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Funding:
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450.5150.100000.1625.B2316 Building Repairs $28,720.24
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Resolution:
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Ladies and Gentlemen:
WHEREAS: By Board Resolution 16.32 dated June 16, 2021, Contract 2022-0065 “Maintenance and Repair of HVAC Controls” was awarded to Energy Management of Facilities, Inc., (EMF) for $933,600.00 (with 5 possible extensions) and 365 calendar days, and
WHEREAS: By Board Resolution 20.29 dated June 14, 2022, this contract was extended for one year (1 of 5 possible extensions), increasing the contract to $1,867,200.00 and the term to 730 calendar days, and
WHEREAS: By Board Resolution 17.4 dated August 17, 2022, Change Order 1 was issued in the amount of $28,615.25, increasing the contract to $1,895,815.25 with no change in terms, and
WHEREAS: By Board Resolution 19.30 dated June 21, 2023, this contract was extended for a second time (2 of 5 possible extensions), increasing the contract to $2,829,415.25 and the contract term to 1,095 calendar days, and
WHEREAS: A change order is required for the replacement of controller on hall and maintenances at Saunders Trades and Technical High School for $5,555.97, repair of zone dampers and adjustments to radiators at Yonkers Montessori Academy for $2,054.20, unit vent repairs at Barack Obama School for Social Justice for $8,929.98, trouble shooting and repairs at School 5 for $1,020.00, and miscellaneous work for a total amount of $28,720.24.
NOW THEREFORE BE IT RESOLVED: That the Superintendent of Schools is hereby authorized to approve Change Order 2, Amendment 4 to Contract 2022-0065 for “Maintenance and Repair of HVAC Controls” to Energy Management of Facilities, Inc., 581 North State Road STE 6 Briarcliff Manor NY 10510 for $28,720.24, increasing the contract from $2,829,415.25 to $2,858,135.49 with no change in term.
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Approvals:
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Recommended By:
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Signed By:
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Michael Pelliccio - Director of Facilities III
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Signed By:
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Tom Collich - Purchasing Director
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Signed By:
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Finance Department - Finance Reviewer
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Signed By:
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Elizabeth Janocha - Deputy Commissioner
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Signed By:
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John Liszewski - Commissioner
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Signed By:
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Matthew Gallagher - Corporation Counsel
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Signed By:
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Dr. Edwin M. Quezada - Superintendent of Schools
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Vote Results:
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| Original Motion | Member Kevin Cacace Moved, Member Dr. John Castanaro seconded to approve the Original motion 'Ladies and Gentlemen:
WHEREAS: By Board Resolution 16.32 dated June 16, 2021, Contract 2022-0065 “Maintenance and Repair of HVAC Controls” was awarded to Energy Management of Facilities, Inc., (EMF) for $933,600.00 (with 5 possible extensions) and 365 calendar days, and
WHEREAS: By Board Resolution 20.29 dated June 14, 2022, this contract was extended for one year (1 of 5 possible extensions), increasing the contract to $1,867,200.00 and the term to 730 calendar days, and
WHEREAS: By Board Resolution 17.4 dated August 17, 2022, Change Order 1 was issued in the amount of $28,615.25, increasing the contract to $1,895,815.25 with no change in terms, and
WHEREAS: By Board Resolution 19.30 dated June 21, 2023, this contract was extended for a second time (2 of 5 possible extensions), increasing the contract to $2,829,415.25 and the contract term to 1,095 calendar days, and
WHEREAS: A change order is required for the replacement of controller on hall and maintenances at Saunders Trades and Technical High School for $5,555.97, repair of zone dampers and adjustments to radiators at Yonkers Montessori Academy for $2,054.20, unit vent repairs at Barack Obama School for Social Justice for $8,929.98, trouble shooting and repairs at School 5 for $1,020.00, and miscellaneous work for a total amount of $28,720.24.
NOW THEREFORE BE IT RESOLVED: That the Superintendent of Schools is hereby authorized to approve Change Order 2, Amendment 4 to Contract 2022-0065 for “Maintenance and Repair of HVAC Controls” to Energy Management of Facilities, Inc., 581 North State Road STE 6 Briarcliff Manor NY 10510 for $28,720.24, increasing the contract from $2,829,415.25 to $2,858,135.49 with no change in term.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 6 Nay: 0 Abstain: 1. | | The motion Carried 6 - 0 | | | | | Rev. Steve Lopez | Yes | | Kevin Cacace | Yes | | Gail Burns | Abstain | | Dr. John Castanaro | Yes | | Sheila Greenwald | Yes | | Rosemarie Linton | Yes | | Lawrence Sykes | Yes | |
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