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Meeting Date:
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8/18/2021 - 6:30 PM
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Category:
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SCHOOL FACILITIES MANAGEMENT
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Type:
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Action
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Subject:
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16.3 AMEND 3 GF FUEL OIL SPRAGUE $3,096,125.00
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District Goals:
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Enclosure
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File Attachment:
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Rationale:
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This is to amend contract No. 2019-318 with Sprague Operating Resources LLC for No.2 Fuel Heating Oil for an additional $3,096,125.00 increasing the contract to $13,358,768.00 and extending the term to August 30, 2022.
The existing fuel oil supply contract No. 2019-318 was awarded via Resolution 17.3 on October 30, 2018, 1st extension via Resolution 15.11 on August 21, 2019 and 2nd extension via Resolution 17.5 on August 19, 2020. This is to extend the said contract for an additional $3,096,125.00 increasing the contract to $13,358,768.00 and extend the term for another 365 calendar days.
This will supply 2 heating oil for all District owned and operated buildings and supplemental fuel for Yonkers Public Schools via NYSOGS GROUP 05500, AWARD 23091 which expires September 1, 2022.
Usage is estimated at 1.457 million gallons for the Yonkers Public Schools. The estimated budget price is roughly $2.125 per gallon. At current estimated rates and the above usage estimate the annual cost of fuel would be $3,096,125.00.
The final amount for FY2020-21 was a total expense of $2,990,824. The number of gallons was 1.728 million at an average price of $1.730 per gallon.
Revisions (increases or decreases) to the budgeted contract price shall be based on prices posted in the Oil Price Information Service (OPIS) “Oil Price Daily”. New York State OGS Procurement (NYSPro) will compute any price revisions by determining the difference between the posted price of $1.8602 on the Contract start date of August 31, 2018, and the posted price every Thursday during the contract period.
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Funding:
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GENERAL FUND 450.5303.100000.1620.B2314
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Resolution:
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Ladies and Gentlemen:
WHEREAS: the district is required to supply number 2 heating oil to most of its schools and other facilities to provide heat and hot water, and
WHEREAS: such service is provided with existing Contract 2019-318 Sprague Operating Resources LLC, 185 International Dr. Portsmouth, NH 03801 under New York State office of General Service Contract No. PC68104, and
WHEREAS: the District wishes to extend this contract for an additional $3,096,125.00 increasing the contract to $13,358,768.00 and extending the term by 365 calendar days.
NOW THEREFORE BE IT RESOLVED: That the contract NO. 2019-318 with Sprague Operating Resources LLC for No. 2 Fuel Heating Oil 185 International Dr. Portsmouth, NH 03801 to be extended and amended for an additional $3,096,125.00 increasing the contract to $13,358,768.00 and extending the term to August 30, 2022.
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Approvals:
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Recommended By:
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Signed By:
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John Carr - Executive Director
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Signed By:
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Tom Collich - Purchasing Director
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Signed By:
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Finance Department - Finance Reviewer
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Signed By:
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Elizabeth Janocha - Deputy Commissioner
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Signed By:
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John Liszewski - Commissioner
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Signed By:
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Matthew Gallagher - Corporation Counsel
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Signed By:
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Dr. Edwin M. Quezada - Superintendent of Schools
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Vote Results:
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| Original Motion | Member Kevin Cacace Moved, Member Lakisha Collins-Bellamy seconded to approve the Original motion 'Ladies and Gentlemen:
WHEREAS: the district is required to supply number 2 heating oil to most of its schools and other facilities to provide heat and hot water, and
WHEREAS: such service is provided with existing Contract 2019-318 Sprague Operating Resources LLC, 185 International Dr. Portsmouth, NH 03801 under New York State office of General Service Contract No. PC68104, and
WHEREAS: the District wishes to extend this contract for an additional $3,096,125.00 increasing the contract to $13,358,768.00 and extending the term by 365 calendar days.
NOW THEREFORE BE IT RESOLVED: That the contract NO. 2019-318 with Sprague Operating Resources LLC for No. 2 Fuel Heating Oil 185 International Dr. Portsmouth, NH 03801 to be extended and amended for an additional $3,096,125.00 increasing the contract to $13,358,768.00 and extending the term to August 30, 2022.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 5 Nay: 0 Abstain: 1. | | The motion Carried 5 - 0 | | | | | Kevin Cacace | Yes | | Andrea Brown | Yes | | Dr. Rosalba Corrado Del Vecchio | Yes | | Lakisha Collins-Bellamy | Yes | | Gail Burns | Abstain | | Sheila Greenwald | Yes | |
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