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Meeting Date:
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6/16/2021 - 5:00 PM
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Category:
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SCHOOL FACILITIES MANAGEMENT
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Type:
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Action
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Subject:
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16.29 AWARD GF AIR CONDITIONING BEST CLIMATE $654,422.00
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District Goals:
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Enclosure
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File Attachment:
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Rationale:
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This is to award the General Fund annual service contract for BID 6643 “Annual Maintenance
and Repair Air Conditioning Equipment” to Best Climate Control Corp., in the amount of $654,422.00 for a term of 365 days.
Bids for RFP 6643 were publically advertised, received and opened on May 21, 2021. Only two bids were received and reviewed. The difference between the highest and lowest bidder is $578.00.
Best Climate Control Corp., has won this contract in the past through competitive bidding and has performed acceptably. Last year’s contract was awarded for $558,362.50, out of which $472,062.79 has been expensed to date. It will be substantially spent out before the expiration date.
This year’s contract is $96,059.50 more than last year. The increase being attributed to the additional work (nine more units in five different schools) and a 300% increase in the cost of glycol.
This is the annual service contract, with the provision for renewal upto five years by mutual consent under the same terms and conditions for the annual service, preventative maintenance and repairs of all chiller and roof-top mounted air conditioner systems throughout the District.
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Funding:
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450.5150.100000.1620. B2300 Contractual $ 363,002.00
450.5150.100000.1625. B2316 Repair $ 291,420.00
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Resolution:
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Ladies and Gentlemen:
WHEREAS: in compliance with NYS General Municipal Law 103 bids were duly solicited, opened in public and read aloud on May 21, 2021 for Bid 6643 and,
WHEREAS: Two bids were received with Best Climate Control Corp., being the lowest responsive and responsible bid of $654,422.00, and
NOW THEREFORE BE IT RESOLVED: that the Superintendent of Schools is authorized to enter into a contract for Bid No. 6643 “Annual Maintenance Service and Repair For The Inspection, Start Up, Preventive Maintenance And End Of Season Shut Down Of Air Conditioning Equipment” to Best Climate Control Corp., 760 Koehler Ave, Suite 4, Ronkonkoma, NY 11779 in the amount of $654,422.00 for a term of 365 days.
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Approvals:
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Recommended By:
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Signed By:
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John Carr - Executive Director
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Signed By:
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Tom Collich - Purchasing Director
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Signed By:
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Finance Department - Finance Reviewer
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Signed By:
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Elizabeth Janocha - Deputy Commissioner
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Signed By:
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John Liszewski - Commissioner
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Signed By:
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Matthew Gallagher - Corporation Counsel
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Signed By:
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Dr. Edwin M. Quezada - Superintendent of Schools
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Vote Results:
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| Original Motion | Member Kevin Cacace Moved, Member Gail Burns seconded to approve the Original motion 'Ladies and Gentlemen:
WHEREAS: in compliance with NYS General Municipal Law 103 bids were duly solicited, opened in public and read aloud on May 21, 2021 for Bid 6643 and,
WHEREAS: Two bids were received with Best Climate Control Corp., being the lowest responsive and responsible bid of $654,422.00, and
NOW THEREFORE BE IT RESOLVED: that the Superintendent of Schools is authorized to enter into a contract for Bid No. 6643 “Annual Maintenance Service and Repair For The Inspection, Start Up, Preventive Maintenance And End Of Season Shut Down Of Air Conditioning Equipment” to Best Climate Control Corp., 760 Koehler Ave, Suite 4, Ronkonkoma, NY 11779 in the amount of $654,422.00 for a term of 365 days.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 8 Nay: 0. | | The motion Carried 8 - 0 | | | | | Sheila Greenwald | Yes | | Gail Burns | Yes | | Dr. Rosalba Corrado Del Vecchio | Yes | | Abdool H. Jamal | Yes | | Dr. John Castanaro | Yes | | Kevin Cacace | Yes | | Andrea Brown | Yes | | Rev. Steve Lopez | Yes | |
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