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Meeting Date:
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3/15/2023 - 5:30 PM
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Category:
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SCHOOL FACILITIES MANAGEMENT
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Type:
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Action
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Subject:
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16.6 Amendment of Six Capital Fund Contract for “On-Call Professional Architectural and Engineering Services”
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District Goals:
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Enclosure
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File Attachment:
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Rationale:
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This resolution is to extend the terms and increase the funding limit for capital contracts “On-Call Professional Architectural Services” on a Requirements Basis to eight Architectural/Engineering Firms selected via public RFP404. Six of the eight will be extended for another 365 calendar days. In addition to the extension Fuller & D'Angelo Architects & Planners – Contract 2020-0628 will need their limit increased from $2.0 to $3.0 million.
The original awards were authorized under Resolution 15.5 dated February 26, 2020 and
they were extended for the first time via Resolution 15.3 on March 16, 2022. Eisenbach & Ruhnke, Engineering PC - Contract 2020-0594 was been amended by Resolution 17.5 dated May 19, 2021. This increased their funding limit to $1.5 million with no time extension.
This amendment is required to complete long term, on-going capital projects in the various states of closeout, construction and design. An interruption in these services would be a hardship on the District.
All six listed firms have agreed to this amendment.
The funding amounts shown are merely an upper limit for expenditure under this agreement and not encumbered by this resolution. Such funds will be encumbered for specific projects as the needs arise.
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Funding:
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CAPITAL BOND FUNDS ON A PROJECT BASIS.
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Resolution:
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Ladies and Gentlemen:
WHEREAS: by Resolution 15.15 dated February 26, 2020 the Board of Trustees awarded contracts to eight Architectural/Engineering firms in response to RFP404 “On-Call Architectural Services for the School Facilities Department” for $1 million each and a term of 2 years, renewable by mutual consent for one additional year, and
WHEREAS: the listed contracts are:
• Contract 2020-00000594 Eisenbach & Ruhnke Engineering, PC.
• Contract 2020-00000628 Fuller & D'Angelo Architects & Planners.
• Contract 2020-00000629 H2M Architects + Engineers.
• Contract 2020-00000630 KG&D Architects, PC.
• Contract 2020-00000631 MEMASI Architects + Engineering.
• Contract 2020-00000632 CPL Architecture, Engineering, Planning
and,
WHEREAS: via Resolution 17.5 dated May 19, 2021 Contract 2020-00000594 with Eisebach & Ruhnke, Engineering P.C. was first amended to increase the funding limit from $1.0 million to $1.5 million, and
WHEREAS: via Resolution 15.3 dated March 16, 2022 all of the listed contracts were amended
to increase their funding limit t $2.0 million, and
WHEREAS: in accordance with the spirit of the contract a second extension is required to complete long term, on-going capital projects in the various states of closeout, construction and design, the interruption of which would be a hardship on the District, and
WHEREAS: In addition to the extension, Fuller & D'Angelo Architects & Planners – Contract 2020-00000628 will have its funding limit increased from $2.0 to $3.0 million, and
WHEREAS: all parties have agreed to the amendment of their respective contracts, and
WHEREAS: the total additional fees paid shall not exceed this amended contract amount over the course of the original amended contract term plus an additional 365 days.
NOW THEREFORE BE IT RESOLVED: That the Superintendent of School be authorized to extend by 365 calendar days and increase the funding of the listed contracts for “On-Call Architectural Services for the School Facilities Department” firms selected via public RFP404.
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Approvals:
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Recommended By:
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Signed By:
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John Carr - Executive Director
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Signed By:
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Tom Collich - Purchasing Director
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Signed By:
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Finance Department - Finance Reviewer
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Signed By:
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Elizabeth Janocha - Deputy Commissioner
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Signed By:
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John Liszewski - Commissioner
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Signed By:
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Matthew Gallagher - Corporation Counsel
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Signed By:
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Dr. Edwin M. Quezada - Superintendent of Schools
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Vote Results:
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| Original Motion | Member Kevin Cacace Moved, Member Sheila Greenwald seconded to approve the Original motion 'Ladies and Gentlemen:
WHEREAS: by Resolution 15.15 dated February 26, 2020 the Board of Trustees awarded contracts to eight Architectural/Engineering firms in response to RFP404 “On-Call Architectural Services for the School Facilities Department” for $1 million each and a term of 2 years, renewable by mutual consent for one additional year, and
WHEREAS: the listed contracts are:
• Contract 2020-00000594 Eisenbach & Ruhnke Engineering, PC.
• Contract 2020-00000628 Fuller & D'Angelo Architects & Planners.
• Contract 2020-00000629 H2M Architects + Engineers.
• Contract 2020-00000630 KG&D Architects, PC.
• Contract 2020-00000631 MEMASI Architects + Engineering.
• Contract 2020-00000632 CPL Architecture, Engineering, Planning
and,
WHEREAS: via Resolution 17.5 dated May 19, 2021 Contract 2020-00000594 with Eisebach & Ruhnke, Engineering P.C. was first amended to increase the funding limit from $1.0 million to $1.5 million, and
WHEREAS: via Resolution 15.3 dated March 16, 2022 all of the listed contracts were amended
to increase their funding limit t $2.0 million, and
WHEREAS: in accordance with the spirit of the contract a second extension is required to complete long term, on-going capital projects in the various states of closeout, construction and design, the interruption of which would be a hardship on the District, and
WHEREAS: In addition to the extension, Fuller & D'Angelo Architects & Planners – Contract 2020-00000628 will have its funding limit increased from $2.0 to $3.0 million, and
WHEREAS: all parties have agreed to the amendment of their respective contracts, and
WHEREAS: the total additional fees paid shall not exceed this amended contract amount over the course of the original amended contract term plus an additional 365 days.
NOW THEREFORE BE IT RESOLVED: That the Superintendent of School be authorized to extend by 365 calendar days and increase the funding of the listed contracts for “On-Call Architectural Services for the School Facilities Department” firms selected via public RFP404.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 8 Nay: 0. | | The motion Carried 8 - 0 | | | | | Rev. Steve Lopez | Yes | | Kevin Cacace | Yes | | Dr. Rosalba Corrado Del Vecchio | Yes | | Dr. John Castanaro | Yes | | Gail Burns | Yes | | Sheila Greenwald | Yes | | Lawrence Sykes | Yes | | Rosemarie Linton | Yes | |
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