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Meeting Date:
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10/20/2021 - 6:00 PM
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Category:
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SCHOOL FACILITIES MANAGEMENT
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Type:
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Action
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Subject:
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16.9 EXTENSION OF CONTRACT 2018-0247 HVAC CONTROLS to EMF INCREASING THE TERM, ONLY.
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District Goals:
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Enclosure
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File Attachment:
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Rationale:
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AMENDMENT 6 TO GENERAL FUND SERVICE CONTRACT 2018-0247 “Maintenance and Repair of HVAC Controls” to Energy Management of Facilities, Inc. to extend the contract term to December 31, 2021 for paperwork purposes. This contract and PO expired on June 30, 2021. The extension is need to permit the payment of work done late in the contract term that was not billed before the contract expiration.
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Funding:
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NONE
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Resolution:
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Ladies and Gentlemen;
WHEREAS: via Resolution Item 16.6 on September 19, 2017 the Board approved the award of the general fund annual service contract “Maintenance and Repair of HVAC Controls”, to Energy Management of Facilities (EMF) in the amount of $539,500.00 for a term of 365 calendar days, and
WHEREAS: via Resolution 18.2 on November 20, 2018 the Board approved the first amendment to extend said contract for one year under the same terms and conditions for $539,500.00 and a term for an additional 365 calendar days revising the overall contract amount to $1,079,000.00, and the overall term to 730 calendar days, and
WHEREAS: via Resolution 15.8 on October 16, 2019 the Board approved the second amendment to said contract under the same terms and conditions for $539,500.00 and a term for an additional 365 calendar days revising the overall contract amount to $1,618,500.00 and the overall term to 1,095 calendar days, and
WHEREAS: via Resolution 16.15 on May 20, 2020 the Board approved the third amendment to said contract under the same terms and conditions for additional work correcting balancing of the Yonkers Middle High School at a cost of $48,285.00 revising the contract amount to $1,666,785, and
WHEREAS: via Resolution 17.2 on October 21, 2020 the Board approved the fourth amendment to said contract under the same terms and conditions for additional work correcting COVID related HVAC deficiencies $149,500.00 in capital funds was approved, revising the contract amount to $1,816,285.00 and
WHEREAS: via Resolution 16.5 dated November 18, 2020 the Board approved the fifth amendment to said contract under the same terms and conditions for additional work for in the amount of $539,500.00 for service and repair of HVAC control systems and compressors using General funds, and
WHEREAS; a sixth amendment is required to extend the term of the contract to December 31, 2021 for paperwork and payments. No additional funding is sought.
NOW THEREFORE BE IT RESOLVED: That the Superintendent of Schools is hereby authorized to issue AMENDMENT 6 TO CONTRACT 2018 -0247 for “Maintenance and Repair of HVAC Controls” to Energy Management of Facilities, Inc. (EMF) 5 Cross Street, Hawthorne, New York 10532 Contract term is changed to expire on December 31, 2021.
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Approvals:
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Recommended By:
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Signed By:
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John Carr - Executive Director
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Signed By:
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Tom Collich - Purchasing Director
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Signed By:
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Finance Department - Finance Reviewer
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Signed By:
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Elizabeth Janocha - Deputy Commissioner
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Signed By:
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John Liszewski - Commissioner
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Signed By:
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Matthew Gallagher - Corporation Counsel
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Signed By:
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Dr. Edwin M. Quezada - Superintendent of Schools
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Vote Results:
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| Original Motion | Member Kevin Cacace Moved, Member Dr. John Castanaro seconded to approve the Original motion 'Ladies and Gentlemen;
WHEREAS: via Resolution Item 16.6 on September 19, 2017 the Board approved the award of the general fund annual service contract “Maintenance and Repair of HVAC Controls”, to Energy Management of Facilities (EMF) in the amount of $539,500.00 for a term of 365 calendar days, and
WHEREAS: via Resolution 18.2 on November 20, 2018 the Board approved the first amendment to extend said contract for one year under the same terms and conditions for $539,500.00 and a term for an additional 365 calendar days revising the overall contract amount to $1,079,000.00, and the overall term to 730 calendar days, and
WHEREAS: via Resolution 15.8 on October 16, 2019 the Board approved the second amendment to said contract under the same terms and conditions for $539,500.00 and a term for an additional 365 calendar days revising the overall contract amount to $1,618,500.00 and the overall term to 1,095 calendar days, and
WHEREAS: via Resolution 16.15 on May 20, 2020 the Board approved the third amendment to said contract under the same terms and conditions for additional work correcting balancing of the Yonkers Middle High School at a cost of $48,285.00 revising the contract amount to $1,666,785, and
WHEREAS: via Resolution 17.2 on October 21, 2020 the Board approved the fourth amendment to said contract under the same terms and conditions for additional work correcting COVID related HVAC deficiencies $149,500.00 in capital funds was approved, revising the contract amount to $1,816,285.00 and
WHEREAS: via Resolution 16.5 dated November 18, 2020 the Board approved the fifth amendment to said contract under the same terms and conditions for additional work for in the amount of $539,500.00 for service and repair of HVAC control systems and compressors using General funds, and
WHEREAS; a sixth amendment is required to extend the term of the contract to December 31, 2021 for paperwork and payments. No additional funding is sought.
NOW THEREFORE BE IT RESOLVED: That the Superintendent of Schools is hereby authorized to issue AMENDMENT 6 TO CONTRACT 2018 -0247 for “Maintenance and Repair of HVAC Controls” to Energy Management of Facilities, Inc. (EMF) 5 Cross Street, Hawthorne, New York 10532 Contract term is changed to expire on December 31, 2021.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 8 Nay: 0. | | The motion Carried 8 - 0 | | | | | Sheila Greenwald | Yes | | Amjed Kuri | Yes | | Gail Burns | Yes | | Dr. John Castanaro | Yes | | Dr. Rosalba Corrado Del Vecchio | Yes | | Kevin Cacace | Yes | | Rev. Steve Lopez | Yes | | Andrea Brown | Yes | |
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