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Meeting Date:
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4/20/2022 - 6:00 PM
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Category:
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SCHOOL FACILITIES MANAGEMENT
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Type:
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Action
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Subject:
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16.13 Assign CIP10937-CHA, 10938-YMA, and 10939-Pearls, Window Replacement Memasi, in an amount not to exceed $412,068.00
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District Goals:
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Enclosure
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File Attachment:
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Rationale:
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This is to assign the subject task for “Window Replacement” at Cross Hill Academy, Yonkers Montessori Academy and PEARLs Hawthorne School to Memasi Architects as per the results of RFP420-21-25 at a cost of $412,068.00
This project will include but not be limited to: replacement of all windows, curtain walls & shades, existing window AC units and requisite asbestos abatement.
The project budget for Cross Hill Academy, Yonkers Montessori Academy and PEARLS Hawthorne School is estimated to be $4.3 million, $1.2 million and $1.75 million respectively, including soft costs.
RFP420-21-25 was issued to the design firms already under a On-Call AE Services contract with the District. There were 5 responses. Memasi is the lowest cost proposer although this is not the sole reason for this award. Their design team has people already familiar to us and have a good track record.
Memasi is to perform surveys, review of existing conditions, and develop designs for SED permit and construction documents. The bidding, contract awards and construction support services will be negotiated when permits are issued by SED. For the three schools there is a contingency $110,000 to be used by the District as needed for additional AE services, reimbursable expenses such as HAZMAT sampling, testing & design; destructive testing; special inspections; and etc.
Memasi contract 2020-00000631, BOE approved 1/26/20, BOCS approved 3/5/20
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Funding:
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B5534CP110937.B21C01.B2046A1620, $226,008.00, LCBF
B5511CP110938.B21C01.B2046A1620, $88,390.00, LCBF
B5546CP110939.B21C01.B2046A1620, $97,669.00, LCBF
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Resolution:
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Ladies and Gentlemen:
WHEREAS: under Resolution 15.15 dated February 26, 2020, the Board of Education authorized the award of a professional On-Call Architectural Services Contract No. 2020-0631 to MEMASI in response to District RFP404 for an amount not to exceed $1 million and a term of 3 calendar years.
WHEREAS: work as defined under that contract by RFP420-21-25 is the task is to provide professional On-Call Architectural Services for the review/inspection and design of for “Windows Replacement” at Cross Hill Academy-CIP10937, Yonkers Montessori Academy-CPI 10938, and PEARLs Hawthorne School-CPI 10939, and
WHEREAS: the response by MEMASI, one of five received, is to be deemed most advantageous to the District at a cost of $412,068.00 and a term of 365 calendar days.
NOW THEREFORE BE IT RESOLVED: That the Superintendent of Schools is hereby authorized to assign MEMASI, 2 Lyon Place, White Plains, NY to the task of providing professional On-Call Architectural Services for the review/inspection and design of for “Windows Replacement” at Cross Hill Academy-CIP10937, Yonkers Montessori Academy-CPI 10938, and PEARLs Hawthorne School-CPI 10939 under contract number 2020-0631 in the amount not to exceed $412,068.00 for a term of 365 calendar days.
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Approvals:
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Recommended By:
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Signed By:
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Michael Pelliccio - Assistant Director of Facilities
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Signed By:
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John Carr - Executive Director
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Signed By:
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Tom Collich - Purchasing Director
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Signed By:
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Finance Department - Finance Reviewer
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Signed By:
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Elizabeth Janocha - Deputy Commissioner
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Signed By:
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John Liszewski - Commissioner
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Signed By:
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Matthew Gallagher - Corporation Counsel
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Signed By:
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Dr. Edwin M. Quezada - Superintendent of Schools
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Vote Results:
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| Original Motion | Member Kevin Cacace Moved, Member Dr. John Castanaro seconded to approve the Original motion 'Ladies and Gentlemen:
WHEREAS: under Resolution 15.15 dated February 26, 2020, the Board of Education authorized the award of a professional On-Call Architectural Services Contract No. 2020-0631 to MEMASI in response to District RFP404 for an amount not to exceed $1 million and a term of 3 calendar years.
WHEREAS: work as defined under that contract by RFP420-21-25 is the task is to provide professional On-Call Architectural Services for the review/inspection and design of for “Windows Replacement” at Cross Hill Academy-CIP10937, Yonkers Montessori Academy-CPI 10938, and PEARLs Hawthorne School-CPI 10939, and
WHEREAS: the response by MEMASI, one of five received, is to be deemed most advantageous to the District at a cost of $412,068.00 and a term of 365 calendar days.
NOW THEREFORE BE IT RESOLVED: That the Superintendent of Schools is hereby authorized to assign MEMASI, 2 Lyon Place, White Plains, NY to the task of providing professional On-Call Architectural Services for the review/inspection and design of for “Windows Replacement” at Cross Hill Academy-CIP10937, Yonkers Montessori Academy-CPI 10938, and PEARLs Hawthorne School-CPI 10939 under contract number 2020-0631 in the amount not to exceed $412,068.00 for a term of 365 calendar days.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 8 Nay: 0. | | The motion Carried 8 - 0 | | | | | Amjed Kuri | Yes | | Lawrence Sykes | Yes | | Rosemarie Linton | Yes | | Gail Burns | Yes | | Dr. John Castanaro | Yes | | Dr. Rosalba Corrado Del Vecchio | Yes | | Rev. Steve Lopez | Yes | | Kevin Cacace | Yes | |
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