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Meeting Date:
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5/21/2025 - 5:30 PM
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Category:
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OFFICE OF INTER-GOVERNMENTAL RELATIONS, PROFESSIONAL LEARNING AND ACCOUNTABILITY
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Type:
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Action
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Subject:
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16.1 eScholar LLC
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District Goals:
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Goal 4 Support Student Needs Establish inclusive learning communities that support students with diverse social and
emotional needs for equitable student growth and development.
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Enclosure
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File Attachment:
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Rationale:
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Vendor - eScholar LLC
Term - 7/1/2025 - 6/30/2026
Amount - $176,638.10
SCOPE: The District is seeking to renew the contract with eScholar LLC to host the District's Data Warehouse as the Level 1 Repository for individual student records starting in 2006 through the present plus demographic and assessment data (New York State Testing Program and Standardized tests) from previous years. The contract includes electronic accountability reports from the New York State Level 2 Data warehouse directly available to Building Administrators. These Level 2 reports (L2RPT) have enhanced building-level security that makes it possible for each school to access summary as well as individual student data for their school only. The electronic reports are available at a secure site hosted by eScholar LLC as an extension of the hosted Level 1 Data Warehouse.
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Funding:
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450-5231-100000-2060-B2300
(Pending Adoption of the FY2025-26 budget)
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Resolution:
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WHEREAS New York State requires all Districts to maintain a Data Warehouse (a Level 1 Repository System) for mandated reporting of student assessment, academic, program participation, and staff information, and,
WHEREAS eScholar has enhanced their service to the District to include District based reporting and verification capability and provides access to the New York State Level 2 Repository report services known as L2RPT with building level security, and,
WHEREAS New York State will make available reports with building level security that will allow each Building Administrator to access summary and student detail reports for their own school and,
WHEREAS the District has evaluated past services from the vendor and has determined that eScholar LLC has performed in a satisfactory manner.
NOW THEREFORE BE IT RESOLVED that the Board of Education hereby authorizes the Superintendent of Schools to enter into a renewal contract for hosting services with eScholar LLC at a total cost not to exceed $176,638.10.
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Approvals:
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Recommended By:
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Signed By:
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Siju Samuel - Director
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Signed By:
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Michelle Yazurlo - Associate Superintendent
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Signed By:
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Victor Martinez - Director of Purchasing
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Signed By:
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Finance Department - Finance Reviewer
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Signed By:
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Elizabeth Janocha - Deputy Commissioner
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Signed By:
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John Liszewski - Commissioner
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Signed By:
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Matthew Gallagher - Corporation Counsel
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Signed By:
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Anibal Soler, Jr. - Superintendent of Schools
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Vote Results:
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| Original Motion | Member Sheila Greenwald Moved, Member Gail Burns seconded to approve the Original motion 'WHEREAS New York State requires all Districts to maintain a Data Warehouse (a Level 1 Repository System) for mandated reporting of student assessment, academic, program participation, and staff information, and,
WHEREAS eScholar has enhanced their service to the District to include District based reporting and verification capability and provides access to the New York State Level 2 Repository report services known as L2RPT with building level security, and,
WHEREAS New York State will make available reports with building level security that will allow each Building Administrator to access summary and student detail reports for their own school and,
WHEREAS the District has evaluated past services from the vendor and has determined that eScholar LLC has performed in a satisfactory manner.
NOW THEREFORE BE IT RESOLVED that the Board of Education hereby authorizes the Superintendent of Schools to enter into a renewal contract for hosting services with eScholar LLC at a total cost not to exceed $176,638.10.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 6 Nay: 0. | | The motion Carried 6 - 0 | | | | | Dr. Rosalba Corrado Del Vecchio | Yes | | Kevin Cacace | Yes | | Sheila Greenwald | Yes | | Gail Burns | Yes | | Rosemarie Linton | Yes | | Arz Raheem | Yes | |
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