|
|
|
|
|
|
|
Meeting Date:
|
6/21/2023 - 5:30 PM
|
|
Category:
|
SCHOOL FACILITIES MANAGEMENT
|
|
Type:
|
Action
|
|
Subject:
|
19.29 Extension 2 "Annual Air-Conditioning Maintenance & Repair" to Best Climate for $654,422.00
|
|
District Goals:
|
|
|
Enclosure
|
|
|
File Attachment:
|
|
|
Rationale:
|
By Board Resolution Item 16.29 dated June 16, 2021, Contract 2022-0052 “Air Conditioning Maintenance & Repair” was awarded to Best Climate Control, Inc. for $654,422.00 and 365 calendar days. The terms and conditions provide for annual renewal for up to two additional years by mutual consent of the parties under the same terms and conditions as originally awarded.
This resolution is to invoke the renewal clause and extend the contract for the second time increasing the term to 1,095 calendar days and the amount to $2,037,540.12.
This is a general fund annual service contract to maintain all chiller and roof-top mounted air-conditioning systems throughout the District.
|
|
Funding:
|
450.5150.100000.1625.B2316 Building Repairs $291,420.00
450.5150.100000.1620.B2300 Contractual $363,002.00
|
|
Resolution:
|
Ladies and Gentlemen:
WHEREAS: by Board Resolution Item 16.29 dated June 16, 2021, Contract 2022-0052 “Air Conditioning Maintenance & Repair” was awarded to Best Climate Control, Inc for $654,422.00 and 365 calendar days, and
WHEREAS: by Board Resolution 15.7 dated March 16, 2022, change order 1 in the amount of $43,340.32 was approved, amending the contract from $654,422.00 to $697,762.32 with no change in term, and
WHEREAS: by Board Resolution 20.27 dated June 14, 2022, extension 1 for the contract in the amount of $654,422.00 was approved, amending the contract from $697,762.32 to $1,352,184.32 and changing term to 730 calendar days, and
WHEREAS: By Board Resolution 15.12 dated September 21, 2022 the Board of Trustees authorized the third amendment for change order work to contract 2022-0052 for $30,933.80, amending the contract from $1,352,184.32 to $ 1,383,118.12 with no change in term, and
WHEREAS: The terms and conditions of this contract provide for annual renewal for up to two additional years by mutual consent of the parties under the same terms and conditions as originally awarded, and
WHEREAS; the administration recommends that the District invoke this renewal clause and renew the contract for another 365 calendar days and $654,422.00.
NOW THEREFORE BE IT RESOLVED: That the Superintendent of Schools is hereby authorized to renew Contract 2022-0052 “Air Conditioning Maintenance & Repair” with Best Climate Control, 75 Orville Drive, Bohemia, NY 11716 increasing the term to 1,095 calendar days and the amount to $2,037,540.12.
|
|
Approvals:
|
|
Recommended By:
|
|
Signed By:
|
|
|
John Carr - Executive Director
|
|
|
Signed By:
|
|
|
Tom Collich - Purchasing Director
|
|
|
Signed By:
|
|
|
Finance Department - Finance Reviewer
|
|
|
Signed By:
|
|
|
Elizabeth Janocha - Deputy Commissioner
|
|
|
Signed By:
|
|
|
John Liszewski - Commissioner
|
|
|
Signed By:
|
|
|
Matthew Gallagher - Corporation Counsel
|
|
|
Signed By:
|
|
|
Dr. Edwin M. Quezada - Superintendent of Schools
|
|
|
|
|
Vote Results:
|
| Original Motion | Member Kevin Cacace Moved, Member Rosemarie Linton seconded to approve the Original motion 'Ladies and Gentlemen:
WHEREAS: by Board Resolution Item 16.29 dated June 16, 2021, Contract 2022-0052 “Air Conditioning Maintenance & Repair” was awarded to Best Climate Control, Inc for $654,422.00 and 365 calendar days, and
WHEREAS: by Board Resolution 15.7 dated March 16, 2022, change order 1 in the amount of $43,340.32 was approved, amending the contract from $654,422.00 to $697,762.32 with no change in term, and
WHEREAS: by Board Resolution 20.27 dated June 14, 2022, extension 1 for the contract in the amount of $654,422.00 was approved, amending the contract from $697,762.32 to $1,352,184.32 and changing term to 730 calendar days, and
WHEREAS: By Board Resolution 15.12 dated September 21, 2022 the Board of Trustees authorized the third amendment for change order work to contract 2022-0052 for $30,933.80, amending the contract from $1,352,184.32 to $ 1,383,118.12 with no change in term, and
WHEREAS: The terms and conditions of this contract provide for annual renewal for up to two additional years by mutual consent of the parties under the same terms and conditions as originally awarded, and
WHEREAS; the administration recommends that the District invoke this renewal clause and renew the contract for another 365 calendar days and $654,422.00.
NOW THEREFORE BE IT RESOLVED: That the Superintendent of Schools is hereby authorized to renew Contract 2022-0052 “Air Conditioning Maintenance & Repair” with Best Climate Control, 75 Orville Drive, Bohemia, NY 11716 increasing the term to 1,095 calendar days and the amount to $2,037,540.12.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 7 Nay: 0. | | The motion Carried 7 - 0 | | | | | Lawrence Sykes | Yes | | Gail Burns | Yes | | Rosemarie Linton | Yes | | Dr. John Castanaro | Yes | | Rev. Steve Lopez | Yes | | Kevin Cacace | Yes | | Dr. Rosalba Corrado Del Vecchio | Yes | |
|
|
|
|
|
|
|