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Meeting Date:
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7/15/2020 - 6:00 PM
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Category:
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SCHOOL FACILITIES MANAGEMENT
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Type:
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Action
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Subject:
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15.4 THIRD AMENDMENT to Architectural/Engineering Task for CIP 10732 & 10826 “Restoration of Envelope, Security, Site, Parking and 6 Classroom Addition” at School 30, under Requirements Contract 617109 to Greenman-Pedersen, Inc., in the amount of $175,000 increasing the fee from $637,700 to 812,700.
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District Goals:
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Enclosure
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File Attachment:
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Rationale:
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Via Resolution 17.5 at their stated meeting on January 20, 2016 the Board of Trustees awarded a requirements contract to Greenman-Pedersen, Inc. (GPI), for an amount not to exceed $1 million.
Via Resolution 22.22 at the June 2017 stated meeting this contract was amended to increase the upset funding limit to $1.5 million and extend the term for another 3 years.
This is required for District added scope of work, including but not limited to: enlarging and altering the main entrance to provide a canopy and security checkpoint, relocation of the nurses’ office, staging area for construction and a new playground. This is to be done for a fee of $142,000.
The District has also added more rigorous sampling & testing of the site soils & rock and hazardous materials in the building. A contingent fee to cover reimbursable expenses of up to $33,000 is desired.
This amendment revises the AE fee for CIP 10826 from $329,600 to $504,600. This includes the above work and the 6 classroom 2 story addition which is anticipated to be built in 2022 for an estimated project cost of $7.5 million. The work entailed under CIP 10732 is completed and in use by the District, the cost of which is $7 million.
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Funding:
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B5530CP110826.B19C02.B2046A1620, $175,000.00, Bond Anticipation Note
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Resolution:
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Ladies and Gentlemen:
WHEREAS: under Resolution 22.26 at the stated meeting on June 22, 2017, the Board of Education authorized the Assignment of Professional Architectural/Engineering Services Task for PO 2018-206 “Restoration of Envelope, Security, Site, Parking and 6 Classroom Addition” at School 30 to Greenman-Pedersen, Inc for an amount not to exceed $449,300, and
WHEREAS: under Resolution 17.11 at the stated meeting on November 15, 2017, the Board of Education authorized Amendment No. 1 for the amount of $86,900, and
WHEREAS: under Resolution 16.12 at the stated meeting on August 15, 2018, the Board of Education authorized Amendment No. 1 for the amount of $101,500, and
WHEREAS: additional work is required by the district to perform additional design services and testing for the “6 Classroom Addition” at School 30, CIP 10826 Phase II work, and
WHEREAS: the response by Greenman-Pedersen, Inc.to the request for the additional work issued by the Facilities Department was deemed most advantageous to the District at a cost not to exceed $175,000.
NOW THEREFORE BE IT RESOLVED: That the Superintendent of Schools is hereby authorized to amend the task for PO 2018-206 of Greenman-Pedersen, Inc., 400 Rella Boulevard, Suite 207, Montebello, NY 10901 of providing additional professional Architectural/Engineering services for capital project CIP10732 & 10826 “Restoration of Envelope, Security, Site, Parking and 6 Classroom Addition” at School 30, under Requirements Contract 617109 to Greenman-Pedersen, Inc., in the amount of $175,000.00 for CIP 10826 revising the assigned task from $637,700 to 812,700
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Approvals:
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Recommended By:
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Signed By:
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John Carr - Executive Director
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Signed By:
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Tom Collich - Purchasing Director
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Signed By:
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Finance Department - Finance Reviewer
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Signed By:
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Elizabeth Janocha - Deputy Commissioner
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Signed By:
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John Liszewski - Commissioner
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Signed By:
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Matthew Gallagher - Corporation Counsel
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Signed By:
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Dr. Edwin M. Quezada - Superintendent of Schools
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Vote Results:
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| Original Motion | Member Kevin Cacace Moved, Member Judith_Ramos Meier seconded to approve the Original motion 'Ladies and Gentlemen:
WHEREAS: under Resolution 22.26 at the stated meeting on June 22, 2017, the Board of Education authorized the Assignment of Professional Architectural/Engineering Services Task for PO 2018-206 “Restoration of Envelope, Security, Site, Parking and 6 Classroom Addition” at School 30 to Greenman-Pedersen, Inc for an amount not to exceed $449,300, and
WHEREAS: under Resolution 17.11 at the stated meeting on November 15, 2017, the Board of Education authorized Amendment No. 1 for the amount of $86,900, and
WHEREAS: under Resolution 16.12 at the stated meeting on August 15, 2018, the Board of Education authorized Amendment No. 1 for the amount of $101,500, and
WHEREAS: additional work is required by the district to perform additional design services and testing for the “6 Classroom Addition” at School 30, CIP 10826 Phase II work, and
WHEREAS: the response by Greenman-Pedersen, Inc.to the request for the additional work issued by the Facilities Department was deemed most advantageous to the District at a cost not to exceed $175,000.
NOW THEREFORE BE IT RESOLVED: That the Superintendent of Schools is hereby authorized to amend the task for PO 2018-206 of Greenman-Pedersen, Inc., 400 Rella Boulevard, Suite 207, Montebello, NY 10901 of providing additional professional Architectural/Engineering services for capital project CIP10732 & 10826 “Restoration of Envelope, Security, Site, Parking and 6 Classroom Addition” at School 30, under Requirements Contract 617109 to Greenman-Pedersen, Inc., in the amount of $175,000.00 for CIP 10826 revising the assigned task from $637,700 to 812,700'. Upon a Roll-Call Vote being taken, the vote was: Aye: 8 Nay: 0. | | The motion Carried 8 - 0 | | | | | Judith_Ramos Meier | Yes | | Andrea Brown | Yes | | Rev. Steve Lopez | Yes | | Kevin Cacace | Yes | | Abdool H. Jamal | Yes | | Dr. Rosalba Corrado Del Vecchio | Yes | | Lakisha Collins-Bellamy | Yes | | Dr. John Castanaro | Yes | |
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