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Meeting Date:
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3/16/2022 - 6:00 PM
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Category:
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SCHOOL FACILITIES MANAGEMENT
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Type:
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Action
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Subject:
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15.13 AWARD 10933 EMERGENCY DECLARATION KAHLIL GIBRAN SCHOOL REPLACEMENT OF UNDERGROUND FUEL OIL STORAGE TANK GENERAL CONTRACTING WORK TO LUZON ENVIRONMENTAL $389,710.00
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District Goals:
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Enclosure
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File Attachment:
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Rationale:
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This AWARD of CAPITAL FUND Construction Contract under an Emergency Declaration for CIP10933 “Underground Fuel Oil Storage Tank Replacement and Related Work” at Kahlil Gibran School, is to Luzon Oil Company, Inc., (dba) Luzon Environmental Services, for the amount of $389,710.00 for a term of 365 calendar days. Luzon has successfully completed past District capital projects.
This resolution is to grant the administration the authority award the subject contract as per the attached emergency declaration issued on November 24, 2021. Bids are not required under an emergency declaration.
The UST failed to pass annual tests mandated by Westchester County Dept. of Health. Per current regulations, a spill was reported to the NYSDEC. WCDOH requires that failed USTs replaced within 6 months.
The 10,000-gallon failed heating oil tank has been emptied and a 5,000 gallon temporary tank has been installed. A new 10,000-gallon double-wall steel tank has been ordered. Installation hook-up and restoration is scheduled for completion this spring. Design and SED filing is by Eisenbach & Ruhnke Engineering, P.C
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Funding:
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B5528CP110933.B21C01.B2200A1620 $389,710.00 Local Capital Bonded Fund
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Resolution:
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Ladies and Gentlemen:
WHEREAS: the underground fuel oil storage tank at Kahlil Gibran School failed to pass the annual tightness test mandated by Westchester County Dept. of Health, and
WHEREAS and emergency declaration was approved by the Superintendent of schools on or about November 24, 2022, and
WHEREAS: it is required that tanks failing such tests be removed (and replaced) within 6 months of the failure, and
WHEREAS: such time constraints preclude the use of standard design, bid, build required under GML103, and
WHEREAS: Under this emergency declaration the District solicited Luzon Oil Company, Inc to contain the spill and perform immediate remediation work, and
WHEREAS: the District has another current contract along with a substantial successful history with Luzon Oil Company, Inc., and
WHEREAS: the quote submitted has been duly examined and as a result of this examination of the quote submitted, the administration has determined that Luzon Oil Company, Inc., (dba) Luzon Environmental Services, proposal is acceptable at a proposal amount of $389,710.00 for a term of 365 calendar days.
NOW THEREFORE BE IT RESOLVED: that CIP10933 “Underground Fuel Oil Storage Tank Replacement and Related Work” at Kahlil Gibran School be awarded to Luzon Oil Company, Inc., 1246 Glen Wild Road, Woodridge NJ, 12789 in the amount of $389,710.00 for a term of 365 calendar days.
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Approvals:
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Recommended By:
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Signed By:
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John Carr - Executive Director
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Signed By:
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Tom Collich - Purchasing Director
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Signed By:
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Finance Department - Finance Reviewer
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Signed By:
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Elizabeth Janocha - Deputy Commissioner
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Signed By:
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John Liszewski - Commissioner
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Signed By:
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Matthew Gallagher - Corporation Counsel
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Signed By:
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Dr. Edwin M. Quezada - Superintendent of Schools
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Vote Results:
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| Original Motion | Member Kevin Cacace Moved, Member Gail Burns seconded to approve the Original motion 'Ladies and Gentlemen:
WHEREAS: the underground fuel oil storage tank at Kahlil Gibran School failed to pass the annual tightness test mandated by Westchester County Dept. of Health, and
WHEREAS and emergency declaration was approved by the Superintendent of schools on or about November 24, 2022, and
WHEREAS: it is required that tanks failing such tests be removed (and replaced) within 6 months of the failure, and
WHEREAS: such time constraints preclude the use of standard design, bid, build required under GML103, and
WHEREAS: Under this emergency declaration the District solicited Luzon Oil Company, Inc to contain the spill and perform immediate remediation work, and
WHEREAS: the District has another current contract along with a substantial successful history with Luzon Oil Company, Inc., and
WHEREAS: the quote submitted has been duly examined and as a result of this examination of the quote submitted, the administration has determined that Luzon Oil Company, Inc., (dba) Luzon Environmental Services, proposal is acceptable at a proposal amount of $389,710.00 for a term of 365 calendar days.
NOW THEREFORE BE IT RESOLVED: that CIP10933 “Underground Fuel Oil Storage Tank Replacement and Related Work” at Kahlil Gibran School be awarded to Luzon Oil Company, Inc., 1246 Glen Wild Road, Woodridge NJ, 12789 in the amount of $389,710.00 for a term of 365 calendar days.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 8 Nay: 0. | | The motion Carried 8 - 0 | | | | | Kevin Cacace | Yes | | Rev. Steve Lopez | Yes | | Dr. Rosalba Corrado Del Vecchio | Yes | | Amjed Kuri | Yes | | Gail Burns | Yes | | Dr. John Castanaro | Yes | | Rosemarie Linton | Yes | | Lawrence Sykes | Yes | |
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