|
|
|
|
|
|
|
|
|
Meeting Date:
|
3/16/2022 - 6:00 PM
|
|
Category:
|
SCHOOL FACILITIES MANAGEMENT
|
|
Type:
|
Action
|
|
Subject:
|
15.23 AWARD THREE CAPITAL FUND CONTRACTS FOR CONSTRUCTION MANAGEMENT SERVICES ON A REQUIREMENTS BASIS PER RFQ453 AT $1.0 MILLION PER
|
|
District Goals:
|
|
|
Enclosure
|
|
|
File Attachment:
|
|
|
Rationale:
|
Award of a CAPITAL FUNDED Contract for “On-Call” Professional Construction Management Services to three Shortlisted Respondents to RFQ-453 for an amount not to exceed $1 million, with a three-year term which includes two 12-month options to renew the pricing and conditions, upon mutual agreement.
This is to award contracts to 3 separate firms, successful responders to RFQ-453 for “On-Call” Professional Construction Management Services for the School Facilities Management Department” issued by the City Purchasing Dept. and opened on January 11, 2022.
RFQ-453 was a competitive request for qualifications that had 6 responders. All responses were scored by the staff of School Facilities on a Qualifications Based Selection (QBS) basis and after interviews and other due diligence was completed the following three firms are being recommended:
• Savin Engineers, P.c.
• Triton Construction Company, LLC
• Calgi Construction Company, Inc.
These three firms shall be asked to further compete for engagement on specific projects, typically capital improvement projects. The scope of work and the fees for each project will be presented to the Board for approval prior to the start of work. Every project will have its own budget and schedule but will be covered by this single contract.
The $1 million dollar price mentioned above is merely an upper limit for expenditure under this agreement and will not be encumbered. These funds, up to this limit will be encumbered and assigned to specific projects as the needs arise.
|
|
Funding:
|
CAPITAL FUND AS REQUIRED
|
|
Resolution:
|
Ladies and Gentlemen:
WHEREAS: The District has a need for on-going professional construction management services for the maintenance and improvement of its physical plant, and
WHEREAS: such services have been duly solicited in compliance with NYS Municipal Law 104B through the issuance of the publicly advertised RFP-453 for On-Call Professional Construction Management Services for the School Facilities Management Department”, and
WHEREAS: six firms submitted proposals which were duly scrutinized and evaluated and the three firms most suited have been shortlisted and recommended for engagement:
• Savin Engineers, P.c.
• Triton Construction Company, LLC
• Calgi Construction Company, Inc.
WHEREAS: this engagement shall be for thirty six months, with option to renew for 12 additional months at year 4 and year 5, and
WHEREAS: work under this contract shall be done on an as needed District directed basis and paid at rates negotiated on a project by project basis, and
WHEREAS: the assignments, scopes of work and fees to be paid will be subject to the approval of the Board of Trustees, and
WHEREAS: the total of the fees paid shall not exceed a total of one million dollars over the course of thirty-six months.
NOW THEREFORE BE IT RESOLVED: That the Superintendent of School be authorized to enter into the above contract per RFP-453 for “On-Call” Professional Construction Management Services to the listed firms for an amount $1.0 million and a term of 3 years, renewable for 2 one year extensions
|
|
Approvals:
|
|
Recommended By:
|
|
Signed By:
|
|
|
John Carr - Executive Director
|
|
|
Signed By:
|
|
|
Tom Collich - Purchasing Director
|
|
|
Signed By:
|
|
|
Finance Department - Finance Reviewer
|
|
|
Signed By:
|
|
|
Elizabeth Janocha - Deputy Commissioner
|
|
|
Signed By:
|
|
|
John Liszewski - Commissioner
|
|
|
Signed By:
|
|
|
Matthew Gallagher - Corporation Counsel
|
|
|
Signed By:
|
|
|
Dr. Edwin M. Quezada - Superintendent of Schools
|
|
|
|
|
Vote Results:
|
| Original Motion | Member Kevin Cacace Moved, Member Gail Burns seconded to approve the Original motion 'Ladies and Gentlemen:
WHEREAS: The District has a need for on-going professional construction management services for the maintenance and improvement of its physical plant, and
WHEREAS: such services have been duly solicited in compliance with NYS Municipal Law 104B through the issuance of the publicly advertised RFP-453 for On-Call Professional Construction Management Services for the School Facilities Management Department”, and
WHEREAS: six firms submitted proposals which were duly scrutinized and evaluated and the three firms most suited have been shortlisted and recommended for engagement:
• Savin Engineers, P.c.
• Triton Construction Company, LLC
• Calgi Construction Company, Inc.
WHEREAS: this engagement shall be for thirty six months, with option to renew for 12 additional months at year 4 and year 5, and
WHEREAS: work under this contract shall be done on an as needed District directed basis and paid at rates negotiated on a project by project basis, and
WHEREAS: the assignments, scopes of work and fees to be paid will be subject to the approval of the Board of Trustees, and
WHEREAS: the total of the fees paid shall not exceed a total of one million dollars over the course of thirty-six months.
NOW THEREFORE BE IT RESOLVED: That the Superintendent of School be authorized to enter into the above contract per RFP-453 for “On-Call” Professional Construction Management Services to the listed firms for an amount $1.0 million and a term of 3 years, renewable for 2 one year extensions'. Upon a Roll-Call Vote being taken, the vote was: Aye: 8 Nay: 0. | | The motion Carried 8 - 0 | | | | | Kevin Cacace | Yes | | Rev. Steve Lopez | Yes | | Dr. Rosalba Corrado Del Vecchio | Yes | | Amjed Kuri | Yes | | Gail Burns | Yes | | Dr. John Castanaro | Yes | | Rosemarie Linton | Yes | | Lawrence Sykes | Yes | |
|
|
|
|
|
|
|